Accounting & Operations Generalist — In-Office (IRA Benefit)

Katalyst Systems Impact; Benton Harbor (MI); In loco; USD 39.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

IRA retirement benefit

Paid time off

Paid holidays

Descrizione del lavoro

Katalyst Systems Impact in Benton Harbor, MI is seeking an Accounting & Operations Coordinator to join its small in-office team. You will learn the current bookkeeper’s processes, provide backup coverage for AP/AR, reconciliations, cash-flow monitoring, and timesheet entry, and support other routine financial tasks.

The role spans payroll, banking, property management, and IT help, requiring independent work, solid accounting basics, strong judgment, and proactive, dependable collaboration

Competenze

• Solid, hands-on bookkeeping or accounting experience.
• Ability to independently complete accounts payable, accounts receivable, bank reconciliations, and credit card reconciliations.
• Experience using QuickBooks, preferably QuickBooks Enterprise.
• Experience reviewing financial transactions and recognizing discrepancies or unusual activity.
• Confidential handling of payroll, banking transactions, and financial information.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and follow responsibilities through to completion.
• Strong written and verbal communication skills.
• Dependable, proactive, and comfortable working independently in a small-office environment.
• Willingness to learn multiple areas of the business and provide backup support when needed.

Mansioni

• Learn the current bookkeeper’s processes and provide dependable backup coverage for accounts payable, accounts receivable, deposits, bank and credit card reconciliations, cash-flow monitoring, and timesheet entry.
• Maintain accurate financial information across multiple business entities using QuickBooks Enterprise.
• Assist with monthly close, financial reporting, cash tracking, and year-end preparation.
• Handle invoicing for consulting services.
• Maintain accurate, organized financial records and supporting documentation.
• Review employee timesheets and process payroll every other week.
• Reconcile the IRA account monthly and coordinate the annual IRA renewal.
• Monitor account balances and coordinate transfers between bank accounts as needed.
• Review monthly ACH transactions for accuracy.
• Prepare and send financial information to the bank quarterly.
• Submit quarterly city tax payments.
• Prepare and distribute annual 1099s.
• Review insurance renewals and help ensure vendor and tenant insurance certificates remain current.
• Create, monitor, and close property maintenance work orders.
• Respond to tenant questions and concerns, coordinating with ownership or the field supervisor when additional support is needed.
• Schedule property maintenance and coordinate with contractors and service providers.
• Help ensure property-related issues are documented, communicated, and followed through to completion.
• Provide additional property management and administrative support as needs arise.
• Add and maintain functionality within the company’s SharePoint site.
• Monitor technology needs and confirm that system backups and updates are completed.
• Coordinate with the company’s managed IT services provider.
• Assist with setting up new workstations and user access.
• Troubleshoot routine technology issues and engage outside support when needed.
• Coordinate with vendors, tenants, contractors, banks, insurance providers, and other outside partners.
• Maintain organized administrative systems, files, and processes.
• Assist leadership with operational projects and follow them through to completion.
• Help identify issues, gather information, and determine the appropriate next step.
• Support general office needs while contributing to a collaborative, team-oriented environment.

Conoscenze

Bookkeeping

Accounts payable

Accounts receivable

Payroll processing

QuickBooks

Independent work

Communication

Strumenti

QuickBooks Enterprise

SharePoint

Descrizione del lavoro

Katalyst Systems Impact in Benton Harbor, MI is seeking an Accounting & Operations Coordinator to join its small in-office team. You will learn the current bookkeeper’s processes, provide backup coverage for AP/AR, reconciliations, cash-flow monitoring, and timesheet entry, and support other routine financial tasks.

The role spans payroll, banking, property management, and IT help, requiring independent work, solid accounting basics, strong judgment, and proactive, dependable collaboration