Accounting Operations Coordinator: Invoicing & AP

Arms; Mobile (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

ARMS in Mobile, Alabama is seeking an Accounting Operations Coordinator to support the Director of Administration & Operations with invoicing, collections, vendor administration, accounts payable processing, and payment coordination.

This execution‑oriented, detail‑driven role aims for clean processing and fast follow‑through, with organized documentation and a lighter administrative load on senior leadership. You will handle onboarding, W9 documentation, and payment confirmations in HubSpot.

Qualifications

• Strong organizational skills and sharp attention to detail.
• Professional, clear communication.
• Ability to manage multiple workstreams without dropping details.
• Proficiency with Microsoft Office.
• Experience with invoicing, collections, or AP processing preferred.

Responsibilities

• Prepare and issue customer invoices.
• Assist with accounts receivable follow-up and collections.
• Monitor outstanding invoices and update payment status.
• Maintain invoice records and documentation.
• Support weekly AR reviews in HubSpot and Rillet.
• Coordinate payment confirmations.
• Complete vendor and customer onboarding.
• Coordinate ACH and credit card payment requests.
• Manage W9 documentation.
• Maintain compliance documents in HubSpot.
• Support customer AP onboarding.
• Process AP workflows through Ramp.
• Review invoices for completeness.
• Assist with reconciliation and verification.

Skills

Organizational skills

Attention to detail

Professional communication

Multi-tasking

Microsoft Office

Tools

HubSpot

Rillet

Ramp

Microsoft Office

Job description

ARMS in Mobile, Alabama is seeking an Accounting Operations Coordinator to support the Director of Administration & Operations with invoicing, collections, vendor administration, accounts payable processing, and payment coordination.

This execution‑oriented, detail‑driven role aims for clean processing and fast follow‑through, with organized documentation and a lighter administrative load on senior leadership. You will handle onboarding, W9 documentation, and payment confirmations in HubSpot.