Accounting & Administrative Coordinator

Greatjob; Huntsville (AL); On-site; USD 40,000 - 56,000; Full time

Job summary

Appalachia Landscaping is seeking a detail-oriented Accounting & Administrative Coordinator to support our Huntsville branch. This on-site, full-time role focuses on AP, invoice processing, and day-to-day financial records, with responsibilities spanning admin tasks, HR onboarding, payroll support, and customer/vendor communications.

You will work with branch leadership to maintain organized records, resolve payment questions, and ensure timely processing.

Qualifications

• Professional experience in administrative accounting, including hands-on accounts payable and invoice processing.
• Experience working with accounting software or ERP systems.
• Strong organizational skills and attention to detail, particularly when handling invoices, payments, and financial records.
• Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Strong communication, problem-solving, and follow-through skills.
• Comfortable working independently, taking initiative, and adapting to changing business needs.
• High school diploma or equivalent.

Responsibilities

• Receive, review, enter, and process vendor invoices accurately and on time.
• Support accounts payable activities and maintain accurate financial records.
• Process customer payments and follow up on outstanding balances.
• Assist with account reconciliations, financial reports, and other accounting-related tasks.
• Use accounting software and internal systems to track transactions and maintain organized documentation.
• Communicate with internal teams, customers, and vendors to resolve billing or payment questions.
• Work closely with the Branch Manager to support day-to-day business operations.
• Manage administrative tasks, documentation, and internal communications.
• Help coordinate priorities, follow up on outstanding items, and keep daily activities organized.
• Answer incoming calls and assist employees, customers, and vendors.
• Support uniform distribution, inventory tracking, and staff travel arrangements as needed.
• Identify issues, take initiative, and help improve processes.
• Assist with employee onboarding, orientations, and recordkeeping.
• Provide administrative support for payroll processing and employee documentation.
• Help coordinate H-2B employee travel, accommodations, and onboarding.
• Support workers' compensation documentation and safety-related administrative activities.
• Serve as a point of contact between branch employees and HR leadership.
• Assist with sales contracts, documentation, and customer records.
• Maintain accurate sales and customer information.
• Provide administrative support to help the sales team stay organized and responsive.

Skills

Accounts payable

Invoice processing

Organizational skills

Excel

Outlook

Word

Education

High school diploma

Associate degree in accounting or related field

Tools

ERP systems

Accounting software

Job description

Appalachia Landscaping | Business Operations Coordinator

Full-Time | On-Site | Monday–Friday

Keep the Numbers Accurate. Keep the Business Moving.

Appalachia Landscaping is looking for a detail-oriented, proactive Accounting & Administrative Coordinator to support our branch's daily accounting, administrative, and operational activities.

This is more than a traditional administrative position. We're looking for someone with hands-on accounts payable (AP) and invoice processing experience who is comfortable juggling multiple priorities, solving problems, and working closely with branch leadership.

You'll help keep financial records accurate, support employees and customers, and ensure the behind-the-scenes details of our business run smoothly.

If you enjoy working with numbers, staying organized, and being the person others can count on to get things done, we'd love to hear from you.

What You'll Do

Receive, review, enter, and process vendor invoices accurately and on time.

Support accounts payable activities and maintain accurate financial records.

Process customer payments and follow up on outstanding balances.

Assist with account reconciliations, financial reports, and other accounting-related tasks.

Use accounting software and internal systems to track transactions and maintain organized documentation.

Communicate with internal teams, customers, and vendors to resolve billing or payment questions.

Branch Operations & Administrative Support

Work closely with the Branch Manager to support day-to-day business operations.

Manage administrative tasks, documentation, and internal communications.

Help coordinate priorities, follow up on outstanding items, and keep daily activities organized.

Answer incoming calls and assist employees, customers, and vendors.

Support uniform distribution, inventory tracking, and staff travel arrangements as needed.

Identify issues, take initiative, and help improve processes.

HR, Payroll & Employee Support

Assist with employee onboarding, orientations, and recordkeeping.

Provide administrative support for payroll processing and employee documentation.

Help coordinate H-2B employee travel, accommodations, and onboarding.

Support workers' compensation documentation and safety-related administrative activities.

Serve as a point of contact between branch employees and HR leadership.

Assist with sales contracts, documentation, and customer records.

Maintain accurate sales and customer information.

Provide administrative support to help the sales team stay organized and responsive.

What We're Looking For

Required Qualifications

Professional experience in administrative accounting, including hands-on accounts payable and invoice processing.

Experience working with accounting software or ERP systems.

Strong organizational skills and attention to detail, particularly when handling invoices, payments, and financial records.

Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.

Ability to manage competing priorities and meet deadlines in a fast-paced environment.

Strong communication, problem-solving, and follow-through skills.

Comfortable working independently, taking initiative, and adapting to changing business needs.

High school diploma or equivalent.

Preferred Qualifications

Experience with accounts receivable, payment processing, reconciliations, or financial reporting.

Experience supporting payroll, HR administration, or employee onboarding.

Previous experience in landscaping, construction, field services, or a similar operational environment.

Familiarity with business operations and supporting branch or department leadership.

Associate degree in accounting, business administration, or a related field.

What Makes Someone Successful in This Role?

You'll do well here if you:

Know your way around invoices and accounting systems. You're comfortable handling financial details accurately and understand the importance of meeting deadlines.

Can wear multiple hats. You enjoy variety and can shift between accounting, administration, and operational priorities.

Take ownership. You don't need to be reminded to follow up, resolve an issue, or keep something moving.

Stay organized under pressure. You can manage multiple requests without losing track of important details.

Are a true partner to the team. You're approachable, resourceful, and comfortable supporting both leadership and field employees.

Full-time, primarily office-based position.

Typically Monday through Friday during standard business hours, with flexibility as business needs require.

Occasional travel to other branches or offices may be needed.

Regular computer work, administrative duties, and occasional lifting of office materials up to 20 pounds.

Ready to Join Our Team?

If you have hands-on accounting experience, strong administrative skills, and enjoy supporting a busy, team-oriented operation, we'd love to connect with you.