Office Coordinator

Weaver's of Wellsville; Wellsville (PA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health coverage

Supplemental insurance

401(k) with profit sharing

Raises and advancement

Job summary

Weaver's of Wellsville is seeking an experienced office professional to own data entry and accuracy at the center of our daily operations. You'll spend most of your day in our ERP and accounting software, entering payables and processing invoices, while maintaining precise records.

In addition to accounting tasks, you'll handle customer calls, support orders, and general office duties, with opportunities for raises as we grow. This is an on-site, Wellsville-based role with weekly pay.

Qualifications

• Experience with data entry and ERP or accounting software.
• Strong attention to detail and accuracy.
• Good communication and customer service skills.
• Experience with Aspen Canopy or QuickBooks.
• Organized and able to manage multiple priorities.
• Comfortable learning new software and working independently.

Responsibilities

• Answer incoming calls and assist customers professionally.
• Accurately enter customer orders into the system.
• Enter payables and process invoices in QuickBooks.
• Maintain accurate financial records.
• Assist with filing, scanning, and organizing paperwork.
• Serve as backup at reception.
• Coordinate with departments to ensure data accuracy.

Skills

Data entry

ERP system

Attention to detail

Customer service

Communication

Multi-tasking

Office software

Tools

Aspen Canopy

QuickBooks

Job description

• Monday through Friday, 7:00am to 4:30pm. That's a full 9-hour paid day plus a 30-minute paid lunch. Every hour you're here counts.
• $20.00+/hour, based on experience, with weekly pay.
• Regular opportunities for raises, and new positions created as we grow.

What We're Looking For

• Monday through Friday, 7:00am to 4:30pm. That's a full 9-hour paid day plus a 30-minute paid lunch. Every hour you're here counts.
• $20.00+/hour, based on experience, with weekly pay.
• Regular opportunities for raises, and new positions created as we grow.

Role

We're looking for an experienced office professional to be the key person for data entry and accuracy in our office. This is a defined, important role at the center of our daily operations:

• About 50% Accounting: Entering payables, processing orders and invoices, and maintaining accurate financial records in our ERP system. You'll spend most of your day in our business software, so comfort working in an ERP or accounting system matters. (Experience with QuickBooks, Aspen Canopy, or anything similar is a strong fit.)
• About 30% Customer Service: Answering incoming calls, assisting customers in a friendly, professional manner, and routing questions to the right departments.
• About 20% General Office: Filing, scanning, copying, and keeping our workspace organized. You'll also serve as backup on reception.

Pay & Benefits

• Full healthcare coverage paid for by the company, with a low $500 deductible, including dental and short-term disability (effective after 90 days)
• Optional supplemental insurance plans
• 401(k) plan with profit sharing
• Opportunities for raises and advancement

Compensation: $20 hourly

Qualifications

• Basic computer skills and the ability to learn new software.
• Strong attention to detail and accuracy.
• Good communication and customer service skills.
• Experience working in an ERP or accounting system (we use Aspen Canopy daily; QuickBooks experience also translates well)
• Strong attention to detail and accuracy. You take pride in clean, correct data.
• Good communication and customer service skills
• Organized, dependable, and able to manage multiple priorities
• Comfortable learning new software and working independently
• Experience: Previous office, accounting, or customer service experience preferred.

Responsibilities

• Answer incoming phone calls and assist customers in a friendly, professional manner.
• Accurately enter customer orders into our computer system.
• Perform general data entry and maintain accurate records.
• Enter payables through QuickBooks.
• Assist with filing, scanning, copying, and organizing paperwork.
• Respond to customer questions and direct calls to the appropriate departments.
• Assist with processing orders, invoices, and other office documentation.
• Communicate with customers, coworkers, and other departments to ensure accurate information and smooth daily operations.
• Maintain an organized and efficient office workspace.
• Complete additional administrative and clerical tasks as needed.