Accounts Payable

DeCook Excavating, Inc; Byron (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

DeCook Excavating, Inc. seeks an Accounts Payable Specialist to join our small office team supporting five construction businesses. You will enter vendor invoices in QuickBooks, match with POs and receipts, and ensure accurate coding and timely payments.

Ideal candidates have prior administrative experience, strong attention to detail, and the ability to prioritize tasks in a fast-paced environment. Training will include AR backups and ongoing office duties.

Qualifications

• Previous administrative office experience preferred.
• Valid driver’s license.
• Basic understanding of Microsoft Office.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Motivated self-starter that stays busy.

Responsibilities

• Receive, review, and accurately enter vendor invoices into QuickBooks.
• Enter bills, expenses, and payments into QuickBooks and maintain records.
• Match invoices with purchase orders, receipts, and supporting documents.
• Verify invoice amounts, quantities, pricing, and taxes.
• Code invoices to the appropriate job, project, department, or expense account.
• Process vendor payments according to procedures and schedules.
• Maintain organized accounts payable records in QuickBooks.
• Communicate with vendors regarding invoices and payment status.
• Reconcile vendor statements and research discrepancies.
• Assist with monthly reconciliations and month-end procedures.
• Back up Project Coordinator for permits, locates, and project docs.
• Assist with Accounts Receivable as needed.
• Other office and accounting duties as assigned.

Skills

Administrative experience

Microsoft Office

Attention to detail

Task prioritization

Self-starter

Tools

QuickBooks

Job description

We are seeking an Accounts Payable Specialistwho has a positive attitude and takes pride in doing accurate work. We are a small office team supporting 5 different construction businesses so you must work well as part of a team. This position is a great opportunity for someone looking to begin or grow their career within accounting and office administration.

Key Responsibilities

• Receive, review, and accurately enter vendor invoices into QuickBooks
• Enter bills, expenses, and payments into QuickBooks and maintain accurate records
• Match invoices with purchase orders, receipts, and other supporting documentation
• Verify invoice amounts, quantities, pricing, and applicable taxes
• Code invoices to the appropriate job, project, department, or expense account
• Process vendor payments according to company procedures and payment schedules
• Maintain organized and accurate accounts payable records within QuickBooks
• Communicate with vendors regarding invoices, statements, payment status, and discrepancies
• Reconcile vendor statements and research discrepancies when needed
• Assist with monthly account reconciliations and month-end accounting procedures
• Serve as a back up to Project Coordinator to assist with obtaining construction permits, requesting locates and completing project documentation
• Expected to be trained in to help with Accounts Receivable when necessary
• Other office and accounting duties as assigned

Qualifications

• Previous administrative office experience preferred
• Valid drivers license
• Basic understanding of Microsoft Office
• Strong attention to detail and accuracy
• Ability to prioritize tasks and meet deadlines
• Must be a motivated self-starter that likes to stay busy