Accounting & Office Administrator

Bus Parts Warehouse; Allentown (Lehigh County); On-site; USD 55,000 - 60,000; Full time

Job summary

Bus Parts Warehouse is seeking an Accounting & Office Administrator to manage accounting tasks, ensure operational efficiency, and support daily operations. The role requires 5+ years of experience, a Bachelor's degree is preferred, and offers a yearly salary range of $55,000 to $70,000. Join a company that values safety and community.

Benefits

Medical insurance

401(k)

Qualifications

• 5+ years of accounting experience, preferably in distribution or manufacturing.
• Solid understanding of GAAP and financial reporting.
• Highly organized, collaborative, and detail-oriented.

Responsibilities

• Manage full-cycle accounting: AP, AR, journal entries, reconciliations, monthly close.
• Prepare and maintain accurate financial reports and workpapers.
• Assist with payroll prep and coordinate with external CPA.

Skills

Analytical skills

Communication

Attention to detail

Education

Bachelor’s degree in Accounting

Associate’s degree in Accounting

Tools

NetSuite

Job description

1 week ago Be among the first 25 applicants

Direct message the job poster from Bus Parts Warehouse

Executive Search | RPO | IT Staffing | Delivering Leaders Worth Following

With the recent relocation of our main warehouse to Allentown, PA, we’re entering an exciting new phase—and we’re looking for an Accounting & Office Administrator to help lead the way!

Bus Parts Warehouse (BPW) is a dynamic, national industry leader in supplying school bus parts with a mission rooted in one powerful philosophy: Transportation Safety First. Our offerings go beyond parts—we provide custom vinyl lettering, a wide assortment of decals, and both standard and custom-made school bus seat covers.

About the Role

We’re looking to hire a detail-oriented and proactive Accounting & Office Administrator to take the reins from a long-tenured team member preparing for retirement. This is a full-time, in-office role based in Allentown, PA/Upper Macungie area, and is central to keeping our financial and operational engine running smoothly.

Key Responsibilities:

• Manage full-cycle accounting: AP, AR, journal entries, reconciliations, monthly close
• Prepare and maintain accurate financial reports and workpapers
• Monitor cash flow, bank relationships, and customer billings
• Collaborate with warehouse and sales teams to support daily operations
• Assist with payroll prep and interface with external payroll provider
• Coordinate with external CPA firm for year-end reviews and tax filings
• Handle ad hoc administrative support and special projects
• 5+ years of accounting experience, preferably in distribution or manufacturing
• Bachelor’s degree in Accounting preferred; Associate’s considered with strong experience
• Solid understanding of GAAP and financial reporting
• Strong analytical and Excel skills; NetSuite experience is a plus
• Highly organized, collaborative, and detail-oriented
• Strong communication skills with a team-player attitude
• CPA or Notary is a plus (not required)

If you're ready to make a meaningful impact in a family oriented, fast-moving company—and help build something great—please submit your resume.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, General Business, and Administrative

• Industries

  Transportation, Logistics, Supply Chain and Storage

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Inferred from the description for this job

Medical insurance

401(k)

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