Office Administrator

Applied Video Technology; Phoenixville (Chester County); On-site; USD 45,000 - 60,000; Full time

Job summary

Une entreprise de technologie audio-visuelle recherche un administrateur de bureau détail orienté et expérimenté. Vous serez responsable de la gestion des comptes, des achats et des paiements, tout en assurant la précision des transactions financières dans QuickBooks. Ce poste à temps plein se situe dans nos bureaux à Kimberton, PA, offrant une occasion de contribuer activement à l'équipe comptable tout en évoluant dans un environnement dynamique.

Qualifications

• Expérience avec QuickBooks exigée.
• Expérience dans l'industrie de la technologie audio-visuelle est un plus.
• Orientation détails et compétences organisationnelles requises.

Responsibilities

• Gestion des achats et facturations des matériaux.
• Traitement des factures et paiements à des fournisseurs.
• Maintien de dossiers précis de comptes à payer.

Skills

Précision

Gestion des comptes

Organisation

Tools

QuickBooks

Job description

We are seeking a detail-oriented and experienced Office Administrator. The ideal candidate will be responsible for aspects of the company's accounts payable and receivable functions, ensuring accuracy and efficiency in financial transactions in Quickbooks and assisting with invoicing and purchasing as required. QuickBooks experience is a must, experience in the audio visual technology industry is a plus.

Tasks Include But Are Not Limited To

• Responsible for purchasing and invoicing materials for stock and customer orders as assigned
• AIA Payment applications
• Maintaining effective management of inventory and ETA report for project managers.
• Purchase order follow up to ensure prompt arrival of materials, invoice approvals, credit memos, and processing returns.
• Process bills, verify accuracy, and ensure timely payments to vendors and suppliers.
• Maintain accurate and organized accounts payable records.
• Reconcile vendor statements and resolve any discrepancies.
• Prepare and process electronic transfers and payments.
• Assist with general ledger account reconciliations.
• Support the accounting team in various projects and tasks as needed.
• Maintain confidentiality of financial information.
• QuickBooks experience is required.
  
  

This positions will be an in person full time positions based out of our office in Kimberton, PA.