Accounting & Office Admin Specialist

Merante; West Mifflin (Allegheny County); On-site; USD 68,770,000 - 75,933,000; Full time

Job summary

Merante is seeking an Administrative Specialist to provide broad administrative support across Accounting and Office Support in a busy multi-client environment. You’ll scan invoices, manage files, assist payroll and AR/AP tasks, and handle front desk duties with professional conduct.

The role emphasizes accuracy, independent work, and collaboration within a fast-paced team. In-person, full-time (or part-time) with EOE and background checks are typical requirements.

Qualifications

• Proficient with MS Office suite and data entry processes.
• Strong attention to detail and accuracy in all tasks.
• Ability to prioritize, manage workload and meet deadlines in a fast-paced environment.

Responsibilities

• Scan, code and upload Accounts Payable invoices.
• Assist with Credit Card accounts by gathering and organizing receipts.
• Scan, name and save documents to project folders.
• Maintain audit backup documentation, as needed.
• Other accounting and data entry assistance, as needed.
• Assist generating Accounts Receivable invoices.
• Track tax exemption status on all jobs and prepare tax exempt forms for projects.
• Assist Payroll department.

Skills

MS Office

Data entry

Attention to detail

Time management

Teamwork

Tools

Scanner

Printer

Job description

Merante is seeking an Administrative Specialist to provide broad administrative support across Accounting and Office Support in a busy multi-client environment. You’ll scan invoices, manage files, assist payroll and AR/AP tasks, and handle front desk duties with professional conduct.

The role emphasizes accuracy, independent work, and collaboration within a fast-paced team. In-person, full-time (or part-time) with EOE and background checks are typical requirements.