Administrative Specialist

Merante; West Mifflin (Allegheny County); On-site; USD 68,770,000 - 75,933,000; Full time

Job summary

Merante is seeking an Administrative Specialist to provide broad administrative support across Accounting and Office Support in a busy multi-client environment. You’ll scan invoices, manage files, assist payroll and AR/AP tasks, and handle front desk duties with professional conduct.

The role emphasizes accuracy, independent work, and collaboration within a fast-paced team. In-person, full-time (or part-time) with EOE and background checks are typical requirements.

Qualifications

• Proficient with MS Office suite and data entry processes.
• Strong attention to detail and accuracy in all tasks.
• Ability to prioritize, manage workload and meet deadlines in a fast-paced environment.

Responsibilities

• Scan, code and upload Accounts Payable invoices.
• Assist with Credit Card accounts by gathering and organizing receipts.
• Scan, name and save documents to project folders.
• Maintain audit backup documentation, as needed.
• Other accounting and data entry assistance, as needed.
• Assist generating Accounts Receivable invoices.
• Track tax exemption status on all jobs and prepare tax exempt forms for projects.
• Assist Payroll department.

Skills

MS Office

Data entry

Attention to detail

Time management

Teamwork

Tools

Scanner

Printer

Job description

The Administrative Specialist is responsible for providing administrative support to various components of the company, particularly Accounting. This is multi-tasking, busy position which supports multiple small businesses in our portfolio.

Responsibilities

Accounting:

• Scan, code and upload Accounts Payable invoices
• Assist with Credit Card accounts by gathering and organizing receipts
• Scan, name and save documents to project folders
• Maintain audit backup documentation, as needed
• Other accounting and data entry assistance, as needed
• Assist generating Accounts Receivable invoices
• Track tax exemption status on all jobs and prepare tax exempt forms for projects
• Assist Payroll department

Office Support:

• Provide a professional first impression at our front desk and answer “operator” calls
• Maintain neatness and stock supplies in common areas
• Prepare mailings for others
• Run errands when needed

Qualifications

Required:

• Ability to work independently and collaboratively in a team environment (Required)
• Attention to detail and accuracy
• Ability to prioritize tasks, manage workload efficiently, and meet deadlines in a fast-paced changing environment
• Proficiency in MS Office and all forms of data entry
• Valid Driver’s license
• Technically savvy (Able to operate a computer efficiently, scanner, printer, etc.)

Preferred:

• Construction industry experience
• Basic bookkeeping experience
• Payroll experience

This is a full- or part-time, in-person, and permanent position.

Our EOE company participates in the E-Verify program, background checks and random drug testing.

$24 - $26.50/hour or $50k - $55k/year