Accounting & Office Admin Manager — Growth, Benefits & Impact

Aedis Architects; San Jose (CA); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Competitive salary

Bonus opportunity

Medical, dental, and vision benefits

Life insurance, disability coverage

401(k) retirement plan and profit‑shar

Wellness and professional development

Career growth opportunities

Job summary

Aedis Architects is seeking an experienced Accounting & Office Administration Manager to lead day-to-day accounting, payroll coordination, and broad office administration across California. The role partners with principals and senior staff to ensure accurate, timely financial and administrative processes while safeguarding confidential information.

The position emphasizes expertise in Deltek Ajera, payroll coordination, and comprehensive office operations, including benefits administration and

Qualifications

• 5+ years in bookkeeping, accounting or admin roles.
• Proficiency with Deltek Ajera and month/year-end processes.
• Experience with accounts payable/receivable, banking, reconciliations, payroll.
• Proficient with MS Office and financial platforms.
• Strong organizational, numerical and problem-solving skills.
• Discretion handling confidential information.

Responsibilities

• Manage AP/AR, vendor payments, client billing.
• Perform banking transactions and reconciliations.
• Administer company credit cards and related transactions.
• Maintain Deltek Ajera records and project numbers.
• Coordinate payroll with the payroll provider.
• Work with outside accountants and CEO/CFO on financial matters.
• Support office and benefits administration.

Skills

Attention to detail

Organizational skills

Discretion

Communication skills

Tools

Deltek Ajera

Microsoft Office

Online financial systems

Job description

Aedis Architects is seeking an experienced Accounting & Office Administration Manager to lead day-to-day accounting, payroll coordination, and broad office administration across California. The role partners with principals and senior staff to ensure accurate, timely financial and administrative processes while safeguarding confidential information.

The position emphasizes expertise in Deltek Ajera, payroll coordination, and comprehensive office operations, including benefits administration and