Accounting / Human Resources Administrator

Plazahotelelpaso; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive wages for full time and/or

Medical, Dental and Vision Health

Paid Time Off

401k Company Match

Free Basic Life Insurance

TELUS Health access

Travel Discounts

Job summary

HHM Hotels in Philadelphia is seeking an Accounting/HR Administrator to support General Managers, Accounting and Human Resources across multiple hotels. The role covers payroll, scheduling, onboarding and HR compliance, with travel across the city.

The successful candidate will collaborate with hotel leaders, corporate payroll teams and HR to ensure accurate records, timely communications and adherence to regulations. A relevant degree and hospitality/administrative experience are preferred.

Qualifications

• Associates or Bachelors degree preferred; an equivalent combination of education and experience may be considered.
• 3 years hospitality or administrative support experience preferred.
• 3 years payroll or HR experience preferred; strong knowledge of federal/state/local regs.

Responsibilities

• Support hotel leaders with bi-weekly payroll and scheduling items.
• Track hiring and scheduling documents to ensure timely provision at hire and updates when changes occur.
• Ensure schedules are posted timely and assist with communications about deviations to schedules.
• Assist with new job postings and steps to offer shifts to team members.
• Coordinate with payroll teams on hours deviations and payments.
• Assist with training tracking, including safety and harassment trainings and city-specific trainings.
• Maintain personnel folders for active and terminated staff per company standards.
• Train managers on processes and procedures for key tasks.
• Perform other duties as requested by management.

Skills

Hospitality experience

Administrative support

Payroll knowledge

Microsoft Office

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office

Outlook

Job description

Opportunity: Accounting/HR Administrator

Work closely with hotel General Managers, Accounting, and Human Resources teams to support critical operations and administrative duties. Execute tasks to support compliance with scheduling, onboarding, employment and payroll administration, etc. across a group of Philadelphia hotels. This position will work across multiple hotels and teams and travel throughout the city.

Your Growth Path

Human Resources Generalist – Human Resources Manager – Director of Human Resources

Your Focus

• Support hotel leaders on administration of bi-weekly payroll and scheduling items.
• Track completion and upload of hiring and scheduling estimation documents to ensure they are provided upon hire and updated if a significant change occurs.
• Ensure schedules are posted timely and accurately and assist employees and management with communications and deviations to schedules.
• Assist with new job postings and necessary steps to offer shifts to current team members.
• Work closely with hotel and corporate payroll teams on ensuring deviations from scheduled hours to hours worked are correctly tracked and any appropriate payments are made.
• Assist with training tracking including but not limited to safety training, sexual and other unlawful harassment, TIPS, and various Philadelphia-specific trainings.
• Coordinate and assist with maintenance of personnel folders for active and terminated team members in accordance with company standards.
• Train and educate new managers on process and procedures related to key functions described above.
• Practice safe work habits and perform other duties as requested by management.

Your Background and Skills

• Associates or Bachelors degree preferred. An equivalent combination of education, training, and experience is required.
• Three years of hospitality or administrative support experience preferred.
• Three years of payroll or human resources experience preferred.Strong knowledge of all applicable federal, state and local employment, health and safety regulations.
• Proficiency with Microsoft Office and Outlook.

HHM Hotels Benefits and Perks

• Competitive wages for full time and part time opportunities
• Medical, Dental and Vision Health Insurance
• Paid Time Off
• 401k Company Match
• Free Basic Life Insurance
• 24/7 access to TELUS Health, a confidential work-life resource.
• Travel Discounts

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble - Own It

Source: HHM Hotels