Accounting Coordinator

AltaPointe Health Systems; Mobile (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

AltaPointe Health Systems is seeking an accounting professional to handle accounts payable and related financial tasks across our hospital system in Mobile, AL. The role focuses on general ledger support, bank reconciliations, and ensuring accurate coding of invoices, with opportunities to work on grant draws and periodic reporting to government agencies.

Candidates should have a Bachelor's degree in Accounting or Business and a solid working knowledge of MS Office, especially Excel, with strong

Qualifications

• Bachelor’s degree in Accounting or Business; two years of accounting experience preferred; proficiency with Windows applications.
• Applicant must have a working knowledge of MS Office Excel, Word, etc.
• Applicant must have excellent verbal and written communication skills.

Responsibilities

• Assist in the preparation and reconciliation of the general ledger and related books of entry for AHS and entities controlled by AHS.
• Prepare bank reconciliations and ensure accuracy of entries.
• Review invoices for validity and proper coding; upload/post invoices as needed.
• Assist in grant draw downs and payment distributions.
• Prepare quarterly and annual reports to the Division of Payment Management.

Skills

MS Office

Excel

Word

Communication

Education

Bachelor’s degree in Accounting or Business

Tools

Premier

Fixed Asset CS

Job description

AltaPointe Health Systems is a comprehensive behavioral healthcare and psychiatric hospital system. Our continuum of care includes two psychiatric hospitals, multiple behavioral health, and primary care outpatient locations, and residential services. This position is responsible for accounting and accounts payable tasks.

Primary Job Functions

• Assist in the preparation and reconciliation of the general ledger and related books of entry of AltaPointe Health Systems, Inc. (AHS) and entities controlled by AHS (Mobile Community Homes, Inc.).
• Prepare work sheets and lead schedules supporting entries to ledgers and journals.
• Prepare journal entries to accurately reflect transactions in the original books of entry.
• As needed, prepare monthly reconciliations of general ledger accounts including, but not limited to
  • Bank reconciliations
    • Prepare bank reconciliations using Premier for AHS accounts
    • Prepare bank reconciliations for all 310 Board accounts, Mobile Community Homes, Sylacauga Specialized Housing, and MARC Group Homes accounts
  • Fixed asset accounts
    • Assist in the establishment and maintenance of a fixed asset system using Fixed Asset CS software
    • Review invoices for appropriate coding
    • Propose journal entries to record depreciation expense to the various departments.
  • Notes payable and long-term debt
  • Accounts payable distributions
    • Review invoices for validity
    • Ensure that appropriate procedures were followed prior to cash disbursement
    • Review checks for appropriate coding
    • Upload/Post invoices as needed to appropriate distribution accounts.
• Assist in the preparation of checks and deposits.
• Assist in grant draw downs and payment distributions.
• Prepare quarterly and annual report to the Division of Payment Management (federal government).

Supervision and Consultation

• Seeks supervision and consultation as needed
• Accepts and employs suggestions for improvement
• Actively works to enhance skills

Courteous and respectful towards consumers, visitors, and co-workers

• Treat consumers with care, dignity, and compassion
• Respect consumers’ privacy and confidentiality
• Is pleasant and cooperative with others
• Assist consumers and visitors as needed
• Personal values don’t inhibit the ability to relate and care for others
• Is sensitive to the consumer’s needs, expectations, and individual differences
• Is gentle and calm with consumers, families, and others as appropriate

Administrative and Other Related Duties as assigned

• Actively participate in Performance Improvement activities
• Actively participate in AHS committees as requested
• Complete assigned tasks in a timely manner
• Follow AHS policies and procedures
• Receive and respond to inquiries of billing matters promptly and courteously.
• Assist with performance of duties of other staff in periods of absence.
• Perform other duties as assigned.

Minimum Qualifications

Bachelor’s degree in Accounting or Business; two years of accounting experience preferred; proficiency with Windows applications. Applicant must have a working knowledge of MS Office Excel, Word, etc. Applicant must have excellent verbal and written communication skills.