Accounting Manager

AltaPointe Health Systems; Mobile (AL); On-site; USD 65,000 - 85,000; Full time

Job summary

AltaPointe Health Systems in Mobile, Alabama seeks an experienced accounting professional to oversee grant accounting functions and pharmacy accounting operations. You will manage monthly grant draw packages, reconcile ledgers, and prepare SF-425 and SF-428 reports, ensuring compliance with funders and APHS policies.

You will act as AmpliFund SME, build budgets, coordinate audits, and lead month-end close activities while mentoring staff and fostering continuous improvement within the finance

Qualifications

• Bachelor’s degree in Accounting.
• Minimum five years of accounting experience.
• Proficiency with Windows applications.

Responsibilities

• Oversee and review monthly grant draw packages for allowability and compliance with policies.
• Submit grant draw packages to funding agencies.
• Perform monthly reconciliations of grant cost centers with subledger and GL.
• Research, investigate, and resolve discrepancies between subledger and general ledger.
• Reconcile grant accounts receivable and resolve missing or delayed payments.
• Prepare SF-425 Federal Financial Reports.
• Prepare SF-428 Tangible Personal Property Reports at grant closeout.
• Act as AmpliFund subject matter expert and stay current on system functionality.
• Build and amend grant budgets in AmpliFund.
• Lead month-end close activities related to grants and pharmacy accounting.

Skills

Grant accounting

Financial reporting

AmpliFund

Budget management

Education

Bachelor's degree in Accounting

Tools

AmpliFund

Windows applications

Job description

Primary Responsibilities

• Oversee and review the preparation of monthly grant draw packages, ensuring all expenditures are allowable under grant budgets and comply with AHS policies.
• Submit monthly grant draw packages to applicable funding agencies.
• Perform monthly reconciliations of grant cost centers, ensuring alignment between subledger and general ledger.
• Research, investigate, and resolve discrepancies between subledger and general ledger accounts.
• Reconcile grant accounts receivable to ensure all drawn funds are received; investigate and resolve missing or delayed payments as needed.
• Prepare and submit annual Federal Financial Reports (SF-425) in accordance with funding agency deadlines.
• Prepare Tangible Personal Property Reports (SF-428) at grant closeout, as required by the funding agency.
• Prepare Tangible Personal Property Report (SF-428) at the time of grant closeout by the funding agency given deadline.
• Attend grant-related trainings and meetings as needed.
• Serve as a liaison between the grants team and program managers, providing updates on remaining grant balances to ensure full utilization of awarded funds.
• Ensure fixed assets purchased with grant funds are properly recorded and tracked.
• Act as the subject matter expert for AmpliFund grant management software, staying current on system functionality and new releases to improve team efficiency.
• Build and amend grant budgets in AmpliFund, as required.
• Prepare annual grant draw schedules for auditors, ensuring all funds drawn during the fiscal year are properly accounted for and reconcile to the general ledger.
• Oversee internal grant record audits to ensure all draw packages include required supporting documentation and are filed in accordance with APHS policies.
• Ensure grant expense records are properly closed in AmpliFund at grant completion.
• Ensure grant cost centers in the accounting system are closed out at the end of each grant.
• Promote a culture of continuous improvement within the department.

Oversee Grant Accounting Functions

• Oversee and review the preparation of monthly grant draw packages, ensuring all expenditures are allowable under grant budgets and comply with AHS policies.
• Submit monthly grant draw packages to applicable funding agencies.
• Perform monthly reconciliations of grant cost centers, ensuring alignment between subledger and general ledger.
• Research, investigate, and resolve discrepancies between subledger and general ledger accounts.
• Reconcile grant accounts receivable to ensure all drawn funds are received; investigate and resolve missing or delayed payments as needed.
• Prepare and submit annual Federal Financial Reports (SF-425) in accordance with funding agency deadlines.
• Prepare Tangible Personal Property Reports (SF-428) at grant closeout, as required by the funding agency.
• Prepare Tangible Personal Property Report (SF-428) at the time of grant closeout by the funding agency given deadline.
• Attend grant-related trainings and meetings as needed.
• Serve as a liaison between the grants team and program managers, providing updates on remaining grant balances to ensure full utilization of awarded funds.
• Ensure fixed assets purchased with grant funds are properly recorded and tracked.
• Act as the subject matter expert for AmpliFund grant management software, staying current on system functionality and new releases to improve team efficiency.
• Build and amend grant budgets in AmpliFund, as required.
• Prepare annual grant draw schedules for auditors, ensuring all funds drawn during the fiscal year are properly accounted for and reconcile to the general ledger.
• Oversee internal grant record audits to ensure all draw packages include required supporting documentation and are filed in accordance with APHS policies.
• Ensure grant expense records are properly closed in AmpliFund at grant completion.
• Ensure grant cost centers in the accounting system are closed out at the end of each grant.
• Promote a culture of continuous improvement within the department.

Oversee Pharmacy Accounting Functions

• Generate and review monthly pharmacy system reports to record revenue, inventory, and cost of goods sold in the accounting system.
• Prepare and remit monthly pharmacy sales tax returns.
• Prepare and remit monthly provider tax returns for pharmacy operations.
• Prepare monthly client invoices for drugs paid on account.
• Record monthly journal entries for drugs charged to APHS programs.
• Prepare annual Business Privilege Tax filings for pharmacy operations.
• Lead bi-annual pharmacy inventory counts and prepare inventory schedules for audit purposes.
• Collaborate with the Director of Pharmacy to identify and resolve inventory discrepancies.
• Manage consumer accounts receivable balances and process monthly write-offs, as necessary.
• Review pharmacy expenses to identify opportunities for cost efficiencies through purchasing department coordination.
• Work closely with the Director of 340B Programs to ensure accounting compliance with 340B requirements.
• Initiate and support assigned month-end close activities.

Courteous and Respectful Attitude Towards Consumers, Visitors, Agencies, and Co-workers

• Treat consumers with care, dignity, and compassion.
• Respect consumers’ privacy and confidentiality.
• Assist consumers and visitors as needed.
• Ensure personal values do not inhibit the ability to relate to and care for others.

Administrative and Other Duties as Assigned

• Provide guidance, support, and mentorship to accountants, fostering a positive and productive work environment.
• Conduct regular team meetings to communicate expectations, discuss challenges, and improve processes.
• Set performance goals for team members and monitor progress through regular evaluations and feedback.
• Crosstrain staff to promote operational flexibility and business continuity.
• Complete all assigned tasks accurately and in a timely manner.
• Follow AltaPointe policies and procedures.
• Actively work to enhance skills.
• Lead and participate in performance improvement activities.
• Attend required in-service training and other workshops.
• Other duties as assigned.

Minimum Qualifications

Bachelor’s degree in Accounting. Minimum of five years’ accounting experience. Proficiency with Windows applications (advanced skills required).