Accounting & Compliance Coordinator

MFS (Managed Facilities Solutions); San Jose (CA); On-site; USD 60,000 - 75,000; Full time

Job summary

Managed Facility Solutions (MFS) is looking for an Accounting Administrator in San Jose, CA to support the Finance & Compliance team with subcontractor audits, billing documentation, and general admin duties. The role emphasizes accuracy, organization, and timely processing of documents using Excel and OneDrive.

The ideal candidate has 1–3 years in an administrative or accounting role, with proficiency in Excel and familiarity with QuickBooks, Intacct, or Coupa.

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Accounting, Business, or a related field preferred.
• 1-3 years of administrative, accounting, or bookkeeping experience preferred.
• Strong organizational skills with high attention to detail and accuracy.
• Proficiency in Microsoft Office, particularly Excel, and experience with OneDrive/SharePoint.
• Experience with accounting software (e.g., QuickBooks, Intacct, Coupa) is a plus.
• Excellent written and verbal communication; ability to interact professionally with subcontractors, vendors, and internal teams.

Responsibilities

• Support subcontractor compliance audits by collecting, verifying, and organizing required documentation.
• Track compliance and renewal deadlines; follow up with subcontractors and internal teams.
• Reconcile subcontractor invoices and billing against contracts and purchase orders.
• Maintain an organized subcontractor compliance tracker and provide status updates.
• Maintain and organize OneDrive billing folders; ensure labeling and current files.
• Assist with data entry, file uploads, and quality checks for billing records.
• Provide general administrative support to the Finance & Compliance team.

Skills

Attention to detail

Organizational skills

Communication

Multitasking

Education

Associate's degree in Accounting or related field

Bachelor's degree preferred

Tools

Excel

OneDrive/SharePoint

QuickBooks

Intacct

Coupa

Job description

Managed Facility Solutions (MFS) is looking for an Accounting Administrator in San Jose, CA to support the Finance & Compliance team with subcontractor audits, billing documentation, and general admin duties. The role emphasizes accuracy, organization, and timely processing of documents using Excel and OneDrive.

The ideal candidate has 1–3 years in an administrative or accounting role, with proficiency in Excel and familiarity with QuickBooks, Intacct, or Coupa.