Accounting Clerk (QB) & Administrative Support

Proper Solutions; Palm Desert (CA); On-site; USD 28,000 - 37,000; Full time

Job summary

Proper Solutions is seeking an Accounting Clerk in Palm Desert, CA, to support high-volume operations with a focus on QuickBooks Enterprise/Desktop. The role combines accounting, inventory, order processing, and administrative tasks in a small business environment.

The ideal candidate will manage multiple priorities with accuracy, assist with payroll/HR tasks, and maintain organized records while coordinating with internal teams to ensure timely fulfillment and precise financial data.

Qualifications

• Experience in accounting or bookkeeping roles.
• Strong attention to detail and accuracy.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proficiency with Microsoft Office 365.

Responsibilities

• Process daily accounting tasks using QuickBooks Enterprise/Desktop.
• Process Sales Orders, Invoices, Purchase Orders, Item Receipts, and RMAs.
• Maintain accurate inventory, sales tax, and financial data.
• Assist with reconciliations and reporting.
• Monitor open Sales Orders, Purchase Orders, and RMAs.
• Ensure timely order processing and fulfillment.
• Coordinate with internal teams.
• Process customer payments.
• Maintain organized digital and physical records.
• Assist with payroll and HR tasks.
• Support general office operations.

Skills

Multitasking

Detail oriented

Time management

Tools

QuickBooks Enterprise/Desktop

Excel

Microsoft 365

Job description

Our client is seeking a detail-oriented Accounting Clerk with strong QuickBooks Enterprise/Desktop experience to support their high-volume operations. This role combines accounting, inventory, order processing, and administrative support. The ideal candidate is organized, accurate, and able to manage multiple priorities in a fast-paced small business environment.

RESPONSIBILITIES

• Accounting & QuickBooks: Daily use of QuickBooks Enterprise/Desktop (required)
• Process Sales Orders, Invoices, Purchase Orders, Item Receipts, and RMAs (Returns)
• Maintain accurate inventory, sales tax, and financial data
• Assist with reconciliations and reporting
• Operations & Order Management: Monitor open Sales Orders, Purchase Orders, and RMAs
• Ensure timely order processing and fulfillment
• Coordinate with internal teams
• Process customer payments
• Administrative Support: Maintain organized digital and physical records
• Assist with payroll and HR tasks
• Support general office operations

Requirements

• QuickBooks Enterprise/Desktop experience required
• Accounting or bookkeeping experience
• Experience in inventory or high-volume transaction environments
• Strong attention to detail and accuracy
• Ability to prioritize and manage multiple tasks
• Proficiency with Microsoft Office 365
• Full -time: Mon-Fri
• Pay = $20-27/hr (DOE)