Accounting Clerk Adminstrative Assistant

Clayton Services; Houston (TX); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Excellent benefits after temp period,

Job summary

Clayton Services in Northwest Houston, TX is seeking an Accounting Clerk / Administrative Assistant to support daily accounting tasks, including AP/AR, and provide office support as a friendly, professional first point of contact.

The role combines accounting accuracy with administrative duties, requiring attention to detail, strong organizational skills, and ability to manage multiple priorities in a fast-paced office.

Qualifications

• Must have high school diploma or equivalent.
• Experience in accounting, bookkeeping, accounts payable, or accounts receivable.
• ERP system experience required.

Responsibilities

• Process accounts payable and/or accounts receivable transactions, including invoices, payments, and account activity.
• Apply customer payments and assist with collection follow-up on outstanding balances.
• Review invoices and supporting documentation for accuracy and proper authorization.
• Perform purchase order matching and assist with resolving invoice discrepancies.
• Communicate with customers and vendors regarding invoices, payments, and account questions.
• Reconcile accounts and research discrepancies as needed.
• Enter and maintain accurate accounting and financial information within the company's ERP system.
• Assist with expense tracking, financial reporting, and month-end accounting activities.

Skills

Accounts payable/receivable

Attention to detail

Organizational skills

Time management

Customer and vendor communication

Problem solving

Excel proficiency

ERP system experience

Oracle NetSuite experience

Education

High school diploma or equivalent

Tools

Excel

ERP system

Oracle NetSuite

Job description

Job Description

Clayton Services is searching for an Accounting Clerk / Administrative Assistant to join a growing company in Northwest Houston, Texas. The Accounting Clerk / Administrative Assistant will support daily accounting functions, including accounts payable and accounts receivable, while also serving as a key point of contact for the office and providing general administrative support.

Job Type: Temp-to-Hire

Pay Rate: $24.00/hour

Benefits: Excellent benefits available after the successful completion of the temporary period, including medical, dental, vision, 401(k), PTO, and more.

Accounting Clerk / Administrative Assistant Responsibilities:

• Process accounts payable and/or accounts receivable transactions, including invoices, payments, and account activity.
• Apply customer payments and assist with collection follow-up on outstanding balances.
• Review invoices and supporting documentation for accuracy and proper authorization.
• Perform purchase order matching and assist with resolving invoice discrepancies.
• Communicate with customers and vendors regarding invoices, payments, and account questions.
• Reconcile accounts and research discrepancies as needed.
• Enter and maintain accurate accounting and financial information within the company's ERP system.
• Assist with expense tracking, financial reporting, and month-end accounting activities.
• Maintain organized accounting records and supporting documentation.
• Greet visitors and serve as a professional first point of contact for the office.
• Answer and route incoming phone calls and general inquiries.
• Coordinate incoming and outgoing mail, packages, and deliveries.
• Assist with meeting coordination, scheduling, office supplies, and general office logistics.
• Provide administrative support to accounting and other departments as needed.
• Perform additional accounting and administrative duties as assigned.

Accounting Clerk / Administrative Assistant Skills and Abilities:

• Solid understanding of accounts payable and/or accounts receivable processes.
• Ability to understand accounting transactions beyond basic data entry.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced office environment.
• Professional and personable communication skills.
• Comfortable interacting with customers, vendors, visitors, and employees at all levels.
• Strong problem-solving skills with the ability to research and resolve discrepancies.
• Proficiency with Microsoft Office, including Excel.
• Experience working within an ERP or accounting system.
• Oracle NetSuite experience is highly preferred.

Accounting Clerk / Administrative Assistant Education and Experience:

• High school diploma or equivalent required.
• Previous accounting, bookkeeping, accounts payable, or accounts receivable experience required.
• Previous administrative or office support experience preferred.
• ERP system experience required.
• Oracle NetSuite experience is strongly preferred.
• Experience supporting both accounting and general office functions is a plus.

Accounting Clerk / Administrative Assistant