ACCOUNTING CLERK

Charm-Science; Andover (MA); On-site; USD 31,000 - 44,000; Full time

Job summary

Charm-Science in Andover, MA is seeking an Accounting Clerk for an entry-level, full-time role reporting to the Assistant Controller and Chief Financial Officer. The position covers AR and AP, billing, and routine reconciliations in a busy accounting department.

The ideal candidate has an Associate’s degree in Accounting and at least 1 year of accounting experience, with strong attention to detail and solid communication skills. Hours are Monday–Friday, 8:30 a.m.–5:30 p.m.

Qualifications

• Associate’s degree in Accounting or equivalent combo of education and experience.
• Minimum 1 year of experience in accounting.
• Knowledge of bookkeeping and general ledger processes.
• Excellent verbal and written communication skills.
• Strong attention to detail; highly organized; computer literate.
• This is a full-time position with standard weekday hours.

Responsibilities

• Maintain, verify, and document recordkeeping and accounting systems.
• Handle pre- and post-authorized customer credit card transactions.
• Create and maintain weekly AR aging and interaction reports.
• Contact customers to follow up on past-due invoices.
• Gather data for account and inventory reconciliations and sales tax reporting.
• Process and record customer payments; manage AR transactions.
• Review supplier invoices; ensure doc and approval prior to payment.
• Process AP vouchers and record expenses accurately.

Skills

Bookkeeping

General ledger

Attention to detail

Communication

Organized

Computer literacy

Excel

Outlook

ERP

Education

Associate’s degree in Accounting

Bachelor’s degree in Accounting

Tools

Excel

Word

Outlook

ERP

Job description

Description

Overview

The Accounting Clerk is an entry level, non-exempt position that reports to the Assistant Controller and Chief Financial Officer. The Accounting Clerk is responsible for a variety of general accounting tasks in accounting department including Accounts Receivable and Accounts Payable.

The pay range for this position is $22.50 to $32.00 per hour. Compensation will be determined based on education, experience, and other factors in accordance with applicable laws.

Essential Functions

• Maintain, verify, and document recordkeeping and accounting systems to ensure accuracy and compliance with accounting policies and procedures.
• Handle pre- and post-authorized customer credit card transactions through payment platform.
• Create and maintain weekly accounts receivable aging and interaction reports.
• Contact customers via phone or email to follow up on past-due invoices; elevate unresolved accounts to sales team or management.
• Gather and enter data for account and inventory reconciliations and sales tax reporting into spreadsheets.
• Process, verify, post and record customer payments and transactions related to accounts receivable.
• Upload daily customer invoice via portal and communicate with customers or customers service teams for billing issues or discrepancies.
• Review supplier’s invoices for appropriate documentation and approval prior to promptly processing payment.
• Perform accounts payable voucher functions and process AP visa statements using automated system Record expenses to appropriate accounts to ensuring accuracy and consistency. Perform other related projects as assigned.
• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Requirements

Skills, Knowledge, & Abilities

Required

• Associate’s degree in Accounting or equivalent combination of education and experience.
• Minimum of 1 year of experience in accounting.
• Knowledge of bookkeeping, and general ledger process.
• Excellent verbal and written communication skills.
• Strong attention to details, highly organized, computer literate.
• This is a full-time position. Typical days and hours of work are Monday through Friday 8:30 a.m. to 5:30 p.m.

Preferred

• Competency in Microsoft applications including Word, Excel and Outlook.
• 1-2 years experience in ERP.
• Bachelor’s degree in Accounting or equivalent.
• Strong interpersonal skills.

Physical Requirements

• This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
• The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, telephone, and computer printer.
• The employee must frequently lift and move up to 10 pounds and occasionally lift and move objects up to 25 pounds.