Accounting Clerk

ASM Global-SMG; United States; On-site; USD 32,000 - 35,000; Part time

Job summary

Legends Global is seeking a part-time Accounting Clerk for the Stockton Complex at Adventist Health Arena. You will support the Finance Department with day-to-day accounting tasks, process invoices, handle payments, and assist with monthly close and audits.

This role covers multiple venues and requires accuracy, discretion, and strong Excel skills. The position offers an hourly wage and a chance to contribute to high-profile community events while maintaining standard weekday hours with

Qualifications

• Must multitask and pay close attention to detail.
• Organise and prioritise work to meet deadlines.
• Able to work under pressure and produce accurate results.
• Proficient with Word and Excel.
• Experience in accounting, preferably using Sage Accounting software.
• Excellent customer service is essential.

Responsibilities

• Assist the Finance Department in day-to-day activities.
• Data entry into accounting software for A/P, A/R, payroll, and general journal entries.
• Code and post vendor invoices, billing and distributing invoices.
• Process Purchase Orders and follow procurement policy.
• Record customer payments by checks, cash, or credit cards.
• Reconcile assigned general ledger accounts.
• Organise and maintain filing system; keep records and correspondence.
• Assist in uploading venue information to ASM databases.
• Prepare A/P checks and match invoices with purchase requests.
• Support the Accounting Manager and Director of Finance in monthly statements.
• Perform bank reconciliations.
• Audit receipts and disbursements and resolve credit card charge backs.

Skills

Multitask

Organization

Work under pressure

Word/Excel

Sage Accounting

Customer service

Education

Associate degree or higher in accounting/finance

Tools

Sage Accounting software

Job description

Legends Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for a part-time Accounting Clerk for the Stockton Complex at Adventist Health Arena. Under the general direction of the Director of Finance, this position is responsible for data entry, bill payments and tracking, posting daily sales, and producing daily reports for the Adventist Health Arena, Bob Hope Theatre, Oak Park Ice Rink, Stockton Marina and Stockton Ballpark. This position also includes responsibilities of processing purchase orders, processing accounts payable, recording settlements and cash receipts, and preparing bank deposits as needed.

Key Responsibilities

• Assist the Finance Department in its day-to-day activities.
• Key data into accounting software for A/P, A/R, payroll, and general journal entries.
• Coding and posting vendor invoices, billing and distributing invoices.
• Process Purchase Orders and follow ASM Procurement Policy.
• Record customer payments; checks, cash, and/or credit card transactions.
• Reconcile assigned general ledger accounts.
• Organise and maintain filing system; files correspondence and other accounting records.
• Carries out responsibilities in accordance with ASM's policies and procedures.
• Assist accounting staff with administrative duties as necessary.
• Copying, filing, scanning materials.
• Prepare customer invoices for mailing.
• Prepare A/P checks for mailing.
• Assist in the upload of venue information to ASM databases.
• Prepare accounts payable checks and match corresponding invoice and purchase request forms.
• Assist Accounting Manager and Director of Finance in preparation of monthly financial statements.
• Perform bank reconciliation.
• Audits receipts and disbursements to ensure accuracy for public shows and resolves credit card charge backs.
• Completes assigned sections of the monthly close by the specified deadline.
• Assist in the preparation of public show statements and city amusement tax returns.
• Communicates with Director of Finance regarding status of projects, workload and concerns in the department on a daily basis.
• Assist in the preparation of audit schedules.
• Monday through Friday office hours with potential weekends, evenings and holidays as needed during special events.
• Assist Director of Finance as needed.
• All other duties as assigned.

Qualifications

• Must be able to multitask, work independently and pay close attention to detail.
• Organise and prioritise work to meet deadlines.
• Work effectively under pressure and produce accurate results.
• Computer literate in Word and Excel.
• Experience in accounting, preferably using Sage Accounting software.
• Excellent customer service is essential.

Education and Experience

• Associate degree or higher in accounting, business or finance preferred or equivalent accounting experience.
• Must pass a clean background and credit check.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

Compensation

The hourly rate for this position will range from $23.35-25.35 per hour.

Equal Opportunity Employer

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

VEVRAA Federal Contractor.

Company Culture

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.

Notes

Note The essential responsibilities of this position are described under the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.