Accounting Clerk/Administrative Assistant

ASM Global; Town of Ithaca (NY); On-site; USD 29,000 - 33,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid vacation

401k plan

Job summary

Legends Global is seeking an Accounting Clerk / Administrative Assistant to support day-to-day accounting operations and assist the General Manager. You will handle accounts payable/receivable, financial reporting, and office coordination in a fast-paced, event-driven setting at the Ithaca Downtown Conference Center.

The role offers an entry-level path with growth within accounting and finance, with a comprehensive benefits package including medical/dental/vision, life and disability insurance,

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 1+ year of experience in accounting, bookkeeping, or administrative support preferred.
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office, particularly Excel and Word.
• Experience with ERP or accounting systems preferred.

Responsibilities

• Audit receipts and disbursements for accuracy and assist with credit card chargebacks.
• Support monthly close processes and preparation of financial statements.
• Assist with accounts payable/receivable and vendor invoices.
• Provide administrative support to the General Manager and leadership team.
• Maintain filing systems and communicate workload and priorities.

Skills

Attention to detail

MS Excel

ERP experience

Communication skills

Teamwork

Education

Associate’s or Bachelor’s degree in Accounting/Finance or related field

Tools

Excel

Word

ERP systems

Job description

LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach. Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking of world-class live events and venues. The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We ae committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career. Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you.

THE ROLE

The Accounting Clerk / Administrative Assistant is responsible for supporting day-to-day accounting operations while also providing administrative support to the General Manager and leadership team. This role assists with accounts payable and receivable, financial reporting processes, and general office coordination to ensure smooth and efficient operations. This is an entry-level position ideal for someone looking to grow within accounting and finance while gaining exposure to venue operations in a fast-paced, event-driven environment.

Essential Duties and Responsibilities

• Accounting & Finance Support
  • Audit receipts and disbursements to ensure accuracy for public events and assist in resolving credit card chargebacks
  • Complete assigned portions of the monthly close process within established deadlines
  • Assist in the preparation of financial statements and monthly reconciliations, including agency fund cash accounts
  • Support preparation of event settlements and public show statements
  • Input vendor invoices into the financial system, ensuring proper approvals are obtained
  • Assist in monitoring accounts payable and receivable to ensure timely processing and account accuracy
  • Assist in preparation of audit schedules and support internal/external audit requests
  • Maintain financial records and perform general bookkeeping and cashiering duties
• Administrative Support
  • Provide administrative support to the General Manager, including calendar management and scheduling
  • Monitor and manage the main phone line, directing calls to appropriate team members
  • Maintain organized filing systems for both financial and administrative documentation
  • Communicate regularly with the Director of Finance regarding workload, priorities, and project status
  • Assist with general office coordination and day-to-day administrative needs
• Perform other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred 1+ year of experience in accounting, bookkeeping, or administrative support (accounts payable/receivable experience preferred) Equivalent combination of education and experience will be considered

Skills and Abilities

Basic understanding of accounting principles and financial processes

Proficiency in Microsoft Office, particularly Excel and Word

Experience with ERP or accounting systems preferred

Strong attention to detail and organizational skills

Ability to manage multiple tasks and meet deadlines

Strong communication skills, both written and verbal

Ability to follow instructions and work both independently and as part of a team

COMPENSATION

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan. Hourly wage range for this position is $21.00 - $24.00

WORKING CONDITIONS

Location: On-site at Ithaca Downtown Conference Center

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. NOTE: The essential responsibilities of this position are described below the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people. Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.