Accounting Clerk

Ursus, Inc.; San Jose (CA); On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Commuter benefits

401K with company matching

Job summary

Ursus, Inc. is hiring an Accounting Clerk to support the Accounts Payable team in San Jose, CA. You will process high-volume invoices, perform three-way matching, and ensure timely, accurate payments to vendors.

The role requires strong detail orientation, experience in AP, and proficiency with MS Excel and ERP systems. Onsite work in a fast-paced environment with cross-functional collaboration is expected.

Qualifications

• Experience in accounts payable or related financial operations.
• Experience processing PO and non-PO invoices.
• Understanding of three-way matching, invoice coding, payment approvals, and vendor reconciliation.
• Proficiency with accounting software/ERP systems and MS Excel.

Responsibilities

• Process and validate high volumes of accounts payable invoices with accurate coding, approvals, and timely payments.
• Perform three-way matching of purchase orders, invoices, and receiving docs to verify accuracy.
• Process PO and non-PO invoices with proper authorization and policy compliance.
• Review electronic invoices using OpenText Capture Center, DCM, PeopleSoft and ImageQuest.
• Investigate and resolve invoice exceptions, payment holds, pricing discrepancies, and vendor inquiries.
• Reconcile vendor statements and coordinate with internal teams and vendors to resolve issues.
• Review vendor credits and ensure accurate pricing adjustments.
• Assist with tax calculations and Form 1099 reporting.

Skills

Accounts Payable

Invoice Processing

MS Excel

Tools

OpenText Capture Center

Document Capture Management (DCM)

PeopleSoft

ImageQuest

Job description

JOB TITLE: Accounting Clerk

**TOP 3 SKILLS:** Accounts Payable, Invoice Processing, MS Excel

LOCATION: San Jose, CA

DURATION: 6 months +

RATE RANGE: $30/hour

Job Description

Our client is seeking a detail-oriented Accounting Clerk to support its Accounts Payable team. This individual will be responsible for processing high-volume invoices, validating payment requests, resolving discrepancies, and ensuring accurate and timely payments to vendors.

The ideal candidate will have hands-on accounts payable experience, strong attention to detail, and the ability to manage multiple priorities in a fast-paced accounting environment.

Key Responsibilities

• Process and validate high volumes of accounts payable invoices, ensuring accurate coding, approvals, and timely payment processing.
• Perform three-way matching of purchase orders, invoices, and receiving documentation to verify accuracy and resolve discrepancies.
• Process both purchase order (PO) and non-PO invoices, ensuring proper authorization and compliance with company policies.
• Review, validate, and manage electronic invoices and vouchers using OpenText Capture Center, Document Capture Management (DCM), PeopleSoft, and ImageQuest.
• Investigate and resolve invoice exceptions, payment holds, pricing discrepancies, insufficient funds, closed projects, and approval routing issues.
• Reconcile vendor statements, research outstanding balances, and coordinate with internal departments and external vendors to resolve payment issues.
• Review and process full or partial vendor credits, ensuring accurate pricing adjustments and account balances.
• Verify sales and use tax calculations and assist with tax accruals and Form 1099 reporting.
• Support month-end closing activities, including invoice accruals, account reconciliations, and outstanding payment reviews.
• Audit payment requests and employee expense reports to ensure accuracy, proper documentation, and compliance with company policies.
• Identify opportunities to improve invoice processing efficiency, maximize available payment discounts, and reduce processing errors.
• Provide backup support to other Accounts Payable team members and assist with general administrative duties as needed.

Required Qualifications

• Previous experience in accounts payable, accounting support, invoice processing, or a related financial operations role.
• Experience processing and reviewing invoices, including purchase order (PO) and non-PO transactions.
• Understanding of three-way matching, invoice coding, payment approvals, and vendor reconciliation processes.
• Ability to research and resolve invoice discrepancies, payment exceptions, and vendor inquiries.
• Proficiency with accounting software, ERP systems, and Microsoft Office applications, particularly Excel.
• Strong attention to detail and accuracy when handling financial transactions and documentation.
• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines in a high-volume environment.
• Strong written and verbal communication skills, with the ability to work effectively with vendors and internal stakeholders.
• Ability to work independently and collaboratively in an onsite team environment.

BENEFITS SUMMARY

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate or annual salary only, unless otherwise stated. In addition to base compensation, full-time roles are eligible for Medical, Dental, Vision, Commuter and 401K benefits with company matching.

FAIR CHANCE POLICY

Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation.