Accounting Clerk

Grand Rapids Housing Commission; Grand Rapids (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Grand Rapids Housing Commission seeks an Accounting Clerk to perform accounts receivable and payable duties, handle payments, invoices, and client statements, and maintain accurate financial records.

The role provides responsive service to landlords, clients, vendors, and staff, supporting financial transparency and timely reporting while ensuring compliance with standard procedures and documentation controls.

Qualifications

• High school diploma or equivalent required; Associate’s degree in Accounting or related field preferred.
• Proven experience in accounting or bookkeeping roles, especially with bank reconciliation and accounts payable.
• Proficiency in accounting software and Microsoft Excel.
• Strong numerical ability and attention to detail.
• Ability to work well in a team and communicate effectively.

Responsibilities

• Receive, record, and apply accounts receivable payments accurately and in accordance with procedures.
• Prepare payment reports and client statements and maintain supporting records.
• Respond to landlord and client questions regarding payments, account changes, statements, and updates.
• Research routine payment discrepancies and refer complex matters to appropriate staff.
• Process accounts payable transactions by entering invoices into the system and verifying documentation.
• Match invoices to payments and maintain complete records in the document-management system.
• Maintain confidential financial records in line with procedures and retention requirements.
• Collaborate with Finance and other departments to resolve routine transaction issues.

Skills

Bank reconciliation

Accounts payable

Invoices processing

Microsoft Excel

Attention to detail

Teamwork

Accounting software

Education

High school diploma or equivalent

Associate’s degree in Accounting or related field

Tools

Accounting software

Job description

The Grand Rapids Housing Commission (GRHC) administers affordable housing programs that serve low-income households in Kent and Ottawa County. The GRHC operates eight low-income housing developments and administers federal rental subsidy programs as well as a Rapid Re-Housing program. As an organization, we are committed to offering quality affordable housing, essential resources through advocacy and partnerships, and promoting self-sufficiency to strengthen communities.

Our organization creates HOMES by:

• Housing: We believe that everyone deserves a place to call home
• Open communication: We share our ideas in a collaborative setting by building trust through clear and consistent communication, valuing every voice.
• Mutual Respect: We honor and value each individual, fostering a culture where every voice is heard and respected.
• Excellence: We strive for excellence in everything we do, by promoting a culture of accountability and continuous growth.
• Supportive Communities: We create communities that emphasize wellbeing and offer wholistic support motivating individuals and families to thrive.

We are proud of the individuals that we help and serve, and we’d love you to join us!

About the Role:

The Accounting Clerk performs accounts receivable and accounts payable activities for the Grand Rapids Housing Commission, including receiving and recording payments, processing invoices, preparing reports and statements, and maintaining complete financial documentation. The position provides responsive customer service to landlords, clients, vendors, employees, and other stakeholders regarding routine payment and account matters.

Minimum Qualifications:

• High school diploma or equivalent; Associate’s degree in Accounting or related field preferred.
• Proven experience in accounting or bookkeeping roles, specifically with bank reconciliation and accounts payable.
• Proficiency in accounting software and Microsoft Excel.
• Strong numerical aptitude and attention to detail.
• Ability to work well in a team environment and communicate effectively.

Responsibilities:

• Receive, record, and apply accounts receivable payments accurately and in accordance with established procedures.
• Prepare payment reports and client statements and maintain accurate supporting records.
• Respond to landlord and client questions regarding payments, account changes, statements, updates, and related concerns.
• Research routine payment discrepancies, explain available account information clearly, and refer complex or unresolved matters to appropriate staff.
• Process accounts payable transactions by entering invoices into the accounting system and verifying required supporting documentation.
• Match GRHC invoices to payments and scan, organize, and retain complete records in the Commission's digital document-management system.
• Maintain accurate, confidential, and readily retrievable financial records in accordance with GRHC procedures and applicable retention requirements.
• Collaborate with Finance Department employees and other departments to resolve routine transaction and documentation issues.

Skills:

The required skills such as bank reconciliation, processing invoices, and managing accounts payable are essential for maintaining accurate financial records and ensuring timely payments. Job costing and accruals skills enable the Accounting Clerk to allocate expenses correctly and support financial reporting accuracy. Account reconciliation and journal entry preparation are critical for maintaining the integrity of the general ledger and supporting audit processes. Strong teamwork skills facilitate effective collaboration with colleagues across departments, ensuring seamless financial operations. Proficiency in these skills allows the Accounting Clerk to contribute to the organization’s financial stability and compliance with accounting standards.