Accounts Payable Accountant

Goodwill-Industries-of-Southwestern-Michiga; Kalamazoo (MI); On-site; USD 55,000 - 70,000; Full time

Job summary

Goodwill Industries of Southwestern Michigan is seeking an Accounts Payable Accountant to manage the full-cycle AP function, ensuring accurate, timely, and GAAP-compliant processing. You will review invoices, reconcile discrepancies, maintain vendor records, and support month-end close while contributing to internal controls and process improvements.

This is an in-person role based in Kalamazoo, MI with strong collaboration across departments.

Qualifications

• Associates or Bachelors in accounting or related field preferred.
• Five+ years progressive accounts payable and general accounting experience.
• Advanced Excel skills including PivotTables and lookup functions.
• Experience with ERP systems (Dynamics GP, Oracle, SAP, Sage Intacct, QuickBooks, NetSuite).
• Knowledge of GAAP, internal controls, and nonprofit accounting requirements.
• Experience handling high-volume AP, vendor payments, ACH and wire transactions.

Responsibilities

• Manage full-cycle accounts payable processing, including invoices and vendor payments.
• Reconcile invoices against POs, contracts, and receiving docs for policy compliance.
• Maintain vendor master records and IRS 1099 reporting readiness.
• Support month-end and year-end close activities and financial reporting.
• Process electronic payments (ACH, wires, checks) with strong internal controls.
• Monitor AP aging and prioritize payments; maintain vendor relationships.

Skills

Excel

Analytical skills

Vendor relationships

Internal controls

Accounting knowledge

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

Microsoft Dynamics GP

Oracle

SAP

Sage Intacct

QuickBooks

NetSuite

Job description

Ready for a career with impact? Goodwill Industries of Southwestern Michigan (Goodwill SWMI) gives you the opportunity to make a difference in your local community while building your professional skills. We reward creativity and innovation while offering competitive pay and a comprehensive benefits package. Our team members enjoy a professional, fast-paced, and fulfilling work environment.

ABOUT OUR ORGANIZATION

Goodwill SWMI is a 501(c)(3) nonprofit organization headquartered in Kalamazoo, Michigan. Our nearly 300 dedicated team members help achieve our mission of improving the community by providing employment, education, training, and support services across a six-county territory.

We operate eleven retail stores, a donation center, and several business units that support our mission and financial sustainability. Our core values—Success, Collaboration, People, and Positivity—guide everything we do.

Learn more: www.goodwillswmi.org

Position Summary

**This position is in-person only.**

The Accounts Payable Accountant is responsible for administering the organization’s full-cycle accounts payable function while ensuring the accurate, timely, and compliant processing of financial transactions. This role plays a critical part in maintaining the integrity of the general ledger, supporting month-end and year-end close activities, safeguarding internal controls, and ensuring compliance with Generally Accepted Accounting Principles (GAAP), organizational policies, and applicable regulatory requirements. The Accounts Payable Accountant reviews, reconciles, and processes vendor invoices and payment transactions, resolves discrepancies, maintains vendor records, and collaborates with internal departments to ensure expenditures are properly authorized, coded, and recorded. This position also supports financial reporting, cash flow management, audit preparation, and continuous process improvement initiatives that enhance operational efficiency and strengthen financial controls. Success in this role requires advanced analytical and problem-solving skills, exceptional attention to detail, sound accounting knowledge, and the ability to manage multiple priorities while maintaining the highest standards of accuracy, confidentiality, and customer service. The ideal candidate demonstrates professionalism, accountability, and a commitment to building strong relationships with vendors and internal stakeholders while contributing to the overall effectiveness of the Finance and Accounting team.

Key Responsibilities

• Manage the full-cycle accounts payable process, ensuring accurate and timely processing of
  invoices, expense reports, and vendor payments.
• Review, verify, and reconcile invoices against purchase orders, contracts, and receiving
  documentation to ensure compliance with organizational policies.
• Maintain vendor master records, including onboarding new vendors, updating payment
  information, and ensuring compliance with IRS W-9 and 1099 reporting requirements.
• Perform monthly accounts payable reconciliations, resolve discrepancies, and support month-end
  and year-end financial close activities.
• Prepare and process electronic payments, ACH transactions, wire transfers, and check runs
  while maintaining strong internal controls.
• Monitor accounts payable aging reports, prioritize payment schedules, and maintain positive
  vendor relationships through timely issue resolution.
• Collaborate with department managers to ensure expenditures are coded accurately to the
  appropriate general ledger accounts, cost centers, grants, or projects.
• Assist with annual audits by preparing schedules, supporting documentation, and responding
  to auditor requests related to accounts payable transactions.
• Ensure compliance with GAAP, organizational policies, and nonprofit grant funding
  requirements, maintaining a high level of financial accuracy and accountability.
• Identify opportunities to improve accounts payable workflows, strengthen internal controls, and
  increase process efficiency through automation and best practices.
• Generate and analyze accounts payable reports to support cash flow management, budgeting,
  and financial decision-making.
• Partner with the Finance team to support continuous process improvement initiatives and
  maintain accurate financial records.
• Process grant- and program-related expenditures, ensuring expenses are accurately allocated
  to funding sources and comply with donor and grant restrictions.
• Support stewardship of organizational resources by maintaining strong fiscal controls and
  ensuring compliance with nonprofit accounting standards.
• Collaborate with program managers and leadership to provide accurate financial information
  that supports mission-driven operations and responsible fund management.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related
  field preferred; equivalent combination of education and progressive accounting experience
  will be considered.
• Five (5) or more years of progressive accounts payable and general accounting
  experience, with demonstrated expertise in full-cycle accounts payable processing,
  reconciliations, and month-end close activities.
• Advanced proficiency in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP,
  formulas, and data analysis, as well as strong working knowledge of the Microsoft Office Suite.
• Extensive experience utilizing enterprise accounting and ERP systems such as Microsoft
  Dynamics GP, Oracle, SAP, Sage lntacct, QuickBooks, NetSuite, or similar financial
  management software.
• Thorough understanding of accounts payable principles, Generally Accepted Accounting
  Principles (GAAP), internal controls, and financial compliance requirements.
• Experience processing high-volume invoices, vendor payments, ACH and wire transactions,
  and maintaining vendor master records with exceptional accuracy.
• Demonstrated ability to perform account reconciliations, resolve payment discrepancies, and
  support month-end and year-end financial close processes.
• Knowledge of 1099 reporting requirements, sales and use tax, and vendor compliance
  procedures preferred.
• Strong analytical, problem-solving, and critical-thinking skills with the ability to identify process
  improvements and implement efficiencies.
• Exceptional attention to detail, accuracy, and organizational skills with the ability to prioritize
  multiple deadlines in a fast-paced environment.
• Excellent verbal and written communication skills with the ability to build productive
  relationships across departments and with external vendors.
• Proven ability to exercise sound judgment, maintain strict confidentiality, and uphold the
  highest standards of professionalism and ethical financial stewardship.
• Self-motivated professional with the ability to work independently while contributing effectively
  as a collaborative member of the finance team.
• Experience with grant accounting, fund accounting, or restricted funding as a preferred
  qualification.

Knowledge, Skills & Abilities

• Comprehensive knowledge of accounts payable processes, accounting principles,
  Generally Accepted Accounting Principles (GAAP), and internal controls to ensure
  accurate and compliant financial transactions.
• Demonstrated ability to manage multiple priorities, adapt to changing business needs, and
  consistently meet critical deadlines in a fast-paced environment.
• Strong analytical, reconciliation, and problem-solving skills with the ability to identify
  discrepancies, determine root causes, and implement effective resolutions.
• Proficiency in analyzing financial data, interpreting reports, and making sound
  recommendations to improve operational efficiency and financial accuracy.
• Ability to exercise sound judgment and maintain a high degree of accuracy, attention to detail,
  and accountability while processing high-volume financial transactions.
• Excellent organizational and time management skills with the ability to prioritize competing
  responsibilities while maintaining exceptional quality standards.
• Strong interpersonal and communication skills, with the ability to collaborate effectively across
  departments and build productive relationships with vendors, leadership, auditors, and internal
  stakeholders.
• Customer-focused approach to vendor and employee interactions, delivering responsive,
  professional service while resolving payment inquiries and maintaining positive business
  relationships.
• Ability to work independently with minimal supervision while contributing effectively as a
  collaborative member of the finance and accounting team.
• Demonstrated commitment to maintaining the confidentiality, integrity, and security of sensitive
  financial information and organizational data.
• Experience identifying opportunities to streamline accounts payable processes, strengthen
  internal controls, and support continuous process improvement initiatives through automation
  and best practices.
• Proficiency with ERP and financial management systems, leveraging technology to improve
  reporting accuracy, workflow efficiency, and compliance.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to communicate effectively in person, by phone, and via email.

Standard business hours with occasional overtime during month-end, year-end, or audit
periods.

Must have a valid driver’s license. Reliable personal transportation. Must pass a pre-employment drug screen, theft-related background check, verification of education! Accounting credentials, and be insurable under the agency’s automobile insurance policy.

This job description outlines the primary responsibilities and qualifications for the Accounts Payable Accountant. The role may evolve overtime, and additional duties may be assigned as deemed necessary by the CEO & Executive Leadership of Goodwill SWMI.

Goodwill Industries of Southwestern Michigan