Accounting Clerk

Ultimate Staffing Services; Dearborn (MI); On-site; USD 34,000 - 39,000; Full time

Job summary

Ultimate Staffing has an immediate opening for an Accounts Payable Clerk in the Metro Detroit area. This in-office role is temp-to-hire and pays $25-28 per hour. The AP/AR Clerk will support vendor invoicing, data entry, and month-end processes as part of a trucking/logistics client team.

Core duties include invoice review, coding, vendor setup, file maintenance, and 1099 prep. Strong Excel, QuickBooks Desktop, and confidential data handling are essential to succeed.

Qualifications

• High school diploma or equivalent; Associate's Degree or accounting education preferred.
• Strong Excel skills with advanced data handling (VLOOKUP, multi-tab workbooks).
• Experience with QuickBooks Desktop and Microsoft Office (Outlook, Excel, Word).
• Solid understanding of basic accounting and bookkeeping principles.
• Excellent time management and meticulous attention to detail.

Responsibilities

• Review invoices for accuracy, obtain approvals, and code/enter into accounting software.
• Maintain vendor databases, set up new vendors, and update vendor data as needed.
• Handle electronic and paper accounts payable files; create/organize folders.
• Prepare year-end 1099 worksheets and perform accrual/pre-payment data entry.
• Reconcile credit card and petty cash GL codes; perform vendor statement reconciliations.
• Support Accounting Supervisor and participate in special projects as needed.
• Assist Accounts Receivable / Accounting Assistant as cross-training.

Job description

Salary: USD25 - USD28 per hour

Ultimate Staffing has an immediate opening for an Accounts Payable Clerk!The Accounting (AP/AR) Clerk for our trucking/logistics client in Metro Detroit is temp to hire, in-office, paying $25-28/hour.

Accounts Payable/ AP/AR Clerk Core Responsibilities & Duties (not limited to):

• Review invoices for accuracy, obtain proper approvals, accurately code and enter invoices into accounting software.
• Vendor database maintenance, new vendor set up, revise data where needed
• Maintain accounts payables electronic files (includes scanning, saving, create new folders)
• Maintain accounts payable paper files (shred, archive, filing, create new folders)
• Prepare year end 1099 worksheet, data base review
• Enter accrual and pre-payment data onto worksheets
• Accomplish credit card and petty cash gl coding, reconciliation, entry into software
• Accomplish vendor statement reconciliation, communicate with vendors as needed
• Maintains existing processes, meets deadlines; offers process improvement ideas
• Assist Accounting Supervisor as needed / special projects
• Additional tasks and projects as assigned
• Supports the Accounts Receivable / Accounting Assistant role (cross trained for the role, performs the role as needed)

Accounts Payable/ AP/AR Clerk Required Skills and Qualifications

• High school diploma or equivalent, Associate's Degree or equivalent in Accounting preferred
• Strong intermediate Excel skills (v lookup, working with multiple tabs and large amounts of data within a workbook, adding / removing rows and columns, copy / paste from one workbook to another, create new worksheets, copy formulas, create basic formulas: addition, subtraction, format and print worksheets)
• Intermediate experience with QuickBooks Desktop
• Intermediate experience with Microsoft Outlook, Excel, and Word
• Understanding the basic principles of finance, accounting, and bookkeeping
• Superb time management skills and strong attention todetail orientation
• Ability to workaccuratelyandeffectivelyontight timetables
• Ability to problem solve, work independently, and as part of a team
• Ability to maintain confidentiality of company information

Core Personal Traits & Skills

• Meticulous Attention to Detail: Essential for catching discrepancies, preventing overpayments, and ensuring 3-way matching accuracy.
• Strong Organization & Time Management: Ability to manage invoices, prioritize tasks, and ensure all data backup is saved, noted, and stored electronically.
• Analytical & Problem-Solving Skills: Adept at investigating invoice variances, identifying errors, and analyzing vendor payment histories.
• Excellent Communication & Collaboration: Essential for resolving invoice discrepancies with vendors and collaborating with internal procurement or finance teams.
• Adaptability: Ability to embrace new procedures, payment technologies and adapt to changing regulatory requirements.