Accounting Clerk

Ultimate Staffing; Dearborn (MI); On-site; USD 34,000 - 39,000; Full time

Job summary

Ultimate Staffing has an immediate opening for an Accounts Payable Clerk in Metro Detroit. The AP/AR Clerk role is temp-to-hire, in-office, with a pay rate of $25-$28 per hour.

Responsibilities include invoice review, vendor setup, file maintenance, and reconciling statements. Qualifications include a high school diploma (Accounting preferred), solid Excel/QuickBooks Desktop skills, and strong attention to detail with the ability to work under tight deadlines.

Qualifications

• High school diploma or equivalent; accounting degree preferred.
• Strong Excel skills (VLOOKUP, multi-tab data handling) and data management.
• Intermediate experience with QuickBooks Desktop.
• Proficiency in Outlook, Excel and Word.
• Attention to detail and ability to meet tight deadlines.
• Confidentiality and accuracy in handling financial data.

Responsibilities

• Review invoices for accuracy, obtain approvals, code and enter into accounting software.
• Vendor database maintenance and new vendor setup; data revisions as needed.
• Maintain AP electronic and paper files; manage archiving.
• Prepare year-end 1099 worksheet; database review.
• Enter accrual and pre-payment data on worksheets.
• Code and reconcile credit card and petty cash; reconciliation in software.
• Vendor statement reconciliation and vendor communication.
• Support Accounting Supervisor on special projects.
• Cross-train to support AR/Accounting Assistant role.

Skills

Attention to detail

Time management

Analytical thinking

Communication

Team collaboration

Adaptability

Education

High school diploma or equivalent

Associate's Degree in Accounting preferred

Tools

QuickBooks Desktop

Microsoft Outlook

Microsoft Excel

Microsoft Word

Job description

Ultimate Staffing has an immediate opening for an Accounts Payable Clerk! The Accounting (AP/AR) Clerk for our trucking/logistics client in Metro Detroit is temp to hire, in-office, paying $25-28/hour.

Accounts Payable/ AP/AR Clerk Core Responsibilities & Duties (not limited to):

• Review invoices for accuracy, obtain proper approvals, accurately code and enter invoices into accounting software.
• Vendor database maintenance, new vendor set up, revise data where needed
• Maintain accounts payables electronic files (includes scanning, saving, create new folders)
• Maintain accounts payable paper files (shred, archive, filing, create new folders)
• Prepare year end 1099 worksheet, data base review
• Enter accrual and pre-payment data onto worksheets
• Accomplish credit card and petty cash gl coding, reconciliation, entry into software
• Accomplish vendor statement reconciliation, communicate with vendors as needed
• Maintains existing processes, meets deadlines; offers process improvement ideas
• Assist Accounting Supervisor as needed / special projects
• Additional tasks and projects as assigned
• Supports the Accounts Receivable / Accounting Assistant role (cross trained for the role, performs the role as needed)

Accounts Payable/ AP/AR Clerk Required Skills and Qualifications

• High school diploma or equivalent, Associate's Degree or equivalent in Accounting preferred
• Strong intermediate Excel skills (v lookup, working with multiple tabs and large amounts of data within a workbook, adding / removing rows and columns, copy / paste from one workbook to another, create new worksheets, copy formulas, create basic formulas: addition, subtraction, format and print worksheets)
• Intermediate experience with QuickBooks Desktop
• Intermediate experience with Microsoft Outlook, Excel, and Word
• Understanding the basic principles of finance, accounting, and bookkeeping
• Superb time management skills and strong attention to detail orientation
• Ability to work accurately and effectively on tight timetables
• Ability to problem solve, work independently, and as part of a team
• Ability to maintain confidentiality of company information

Core Personal Traits & Skills

• Meticulous Attention to Detail: Essential for catching discrepancies, preventing overpayments, and ensuring 3-way matching accuracy.
• Strong Organization & Time Management: Ability to manage invoices, prioritize tasks, and ensure all data backup is saved, noted, and stored electronically.
• Analytical & Problem-Solving Skills: Adept at investigating invoice variances, identifying errors, and analyzing vendor payment histories.
• Excellent Communication & Collaboration: Essential for resolving invoice discrepancies with vendors and collaborating with internal procurement or finance teams.
• Adaptability: Ability to embrace new procedures, payment technologies and adapt to changing regulatory requirements.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.