Accounting Clerical

Berkshire Hathaway Automotive; Houston (TX); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

Life and disability insurance

401(k) with company match

Vacation time

Opportunities for advancement

Professional and supportive work envt

Job summary

Joe Myers Toyota in Houston seeks a detail-oriented Vehicle Inventory Specialist to support title, registration, inventory, and sales processing. The role ensures paperwork is accurate, timely, and compliant, collaborating with F&I, Sales, Accounting, and Inventory departments.

The ideal candidate will have strong organization, attention to detail, and the ability to handle confidential information while working across departments to maintain precise records and efficient workflows.

Qualifications

• Attention to detail and accuracy in handling vehicle paperwork.
• Strong organizational and time-management abilities for processing documents.
• Excellent written and verbal communication with internal teams and customers.

Responsibilities

• Prepare tax, title, registration, and other vehicle transfer documents.
• Submit required documents to the DMV and relevant authorities.
• Create and maintain stock cards for vehicles and ensure accurate inventory data.
• Review and process vehicle paperwork from F&I and Sales departments.
• Prepare payoff checks for new vehicles and trade-ins.
• Record vehicle sales and purchases in the accounting/inventory system.
• Maintain vehicle inventory control information and files.
• Ensure customer data is accurate and up-to-date.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Discretion and confidentiality

Cross-department collaboration

Computer literacy

Education

High school diploma or equivalent

Job description

Joe Myers Toyota is seeking a detail-oriented and organized Vehicle Inventory Specialist to support the dealership's vehicle title, registration, inventory, and vehicle sales processing functions. This position is responsible for ensuring that vehicle paperwork is accurate, completed timely, and submitted in compliance with applicable requirements.

The ideal candidate will have strong organizational skills, attention to detail, excellent follow-through, and the ability to work effectively with the F&I, Sales, Accounting, and Inventory departments.

What We Offer

• Competitive pay based on experience
• Health insurance
• Dental and vision insurance
• Life and disability insurance
• 401(k) with company match
• Vacation time
• Opportunities for advancement
• Professional and supportive work environment

Essential Duties & Responsibilities

• Prepare tax, title, registration, and other vehicle transfer documents.
• Submit required legal transfer and registration documents to the DMV.
• Prepare stock cards for new and used vehicles.
• Receive, review, and process vehicle paperwork from the F&I Department.
• Prepare payoff checks for new vehicles and trade-ins.
• Post vehicle sales and purchases accurately into the dealership's accounting/inventory system.
• Enter and maintain vehicle inventory control information.
• Report new vehicle sales to the manufacturer in a timely and accurate manner.
• Order new vehicles through the manufacturer's computer system.
• Prepare and maintain trade-in vehicle jackets and related documentation.
• Review vehicle files to ensure all required documents are complete and properly maintained.
• Ensure customer names, addresses, and other pertinent information are accurate and updated on an ongoing basis.
• Maintain organized records and files for new and used vehicle transactions.
• Communicate with internal departments regarding missing, incomplete, or incorrect paperwork.
• Follow dealership policies and procedures regarding vehicle documentation, inventory, and title processing.
• Perform other administrative and accounting-related duties as assigned.

Qualifications

• Previous automotive dealership, title clerk, accounting, inventory, or administrative experience preferred.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle confidential and financial information professionally.
• Strong computer skills and ability to learn dealership software and manufacturer systems.
• Ability to work independently while also working effectively with multiple departments.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• High school diploma or equivalent required.