Automotive Title Clerk

Hireology; Sioux City (IA); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

401(k) Match

Paid Time Off

Professional Development

Job summary

Hireology is seeking an organized Automotive Title Clerk in Sioux City, IA to manage vehicle titles, registrations, and sales paperwork. You will serve as a key liaison between customers, our dealership, and the DMV to ensure compliant ownership transfers.

The ideal candidate has strong administrative skills, attention to detail, and familiarity with state transportation regs. Prior DMS experience is preferred and Notary Public status is a plus.

Qualifications

• High school diploma or GED is required.
• 1–2 years in automotive title clerk or dealership admin preferred.
• Active Notary Public is a strong plus.

Responsibilities

• Process vehicle title and registration paperwork for sales.
• Verify title documents for completeness and compliance.
• Liaise with DMV, lenders, and management to resolve issues.
• Track outstanding titles and report statuses to management.
• Calculate state taxes and registration fees for sales.
• Log warranties and asset sales into the PBS Systems DMS.
• Stay updated on local, state, and federal title laws.

Skills

Attention to detail

Documentation review

Customer communication

Notary (bonus)

Education

High school diploma or GED

Tools

DMS software

Job description

Job Summary

We are seeking an organized, detail-oriented Automotive Title Clerk to manage and process vehicle titles, registrations, and sales paperwork. In this role, you will serve as a crucial link between our dealership, our customers, and the Department of Motor Vehicles (DMV), ensuring that all vehicle ownership transfers are legally compliant, accurate, and completed in a timely manner.

The ideal candidate possesses strong administrative skills, an understanding of state transportation regulations, and a commitment to maintaining flawless financial and legal transaction records.

Core Responsibilities

• Process Paperwork: Prepare and submit accurate vehicle title and registration documents for both new and used car sales to state and local licensing bureaus.
• Verify Documentation: Review incoming title paperwork, trade-in packets, and dealer trades for completeness, verifying compliance with legal requirements and dealership policies.
• Liaise with Agencies: Maintain open communication with DMV offices, financial institutions, and management to resolve title, lien, or registration issues promptly.
• Track Outstandings: Compile and monitor a comprehensive ledger of all outstanding or problematic vehicle titles, reporting statuses directly to management and the comptroller.
• Calculate Fees: Compute correct state taxes, registration fees, and related transactional costs for vehicle sales.
• Database Management: Log vehicle warranties, extended contracts, and vehicle asset sales directly into our PBS Systems DMS.
• Compliance: Stay strictly abreast of changing local, state, and federal auto title laws and participate in ongoing industry training.

Qualifications & Skills

• Education: High school diploma or GED equivalent required.
• Experience: Minimum of 1–2 years of experience as an automotive title clerk or within a dealership administrative environment is highly preferred.
• Technical Proficiency: Hands-on experience using Dealership Management Software (DMS) is highly preferred.
• Attention to Detail: Proven ability to spot discrepancies in legal documentation, financial numbers, and vehicle identification data.
• Communication: Strong professional and articulate communication skills to interface with customers, sales personnel, and government agents.
• Certifications (Bonus): Holding an active Notary Public certification is a strong advantage.

Benefits

• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Opportunities for professional development and career advancement