Accounting Associate: Payroll, AP/AR & Billing

Pierre Landscape; Los Angeles (CA); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with 4% company match

Paid Vacation

Sick Leave

Holidays

Job summary

Pierre Landscape in Los Angeles, CA is seeking an Accounting Associate to support Accounts Payable, Accounts Receivable, Payroll, and Certified Payroll functions. This role balances accuracy with timely processing in a hands-on in-office setting.

You’ll process invoices, manage payroll, and help with project billing while coordinating with Project Managers and field teams. A 1–2 year background in accounting and Excel fluency are appreciated for success.

Qualifications

• 1–2 years in A/P, A/R, or accounting preferred (we’ll train the right person!)
• Construction Payroll Experience
• Certified Payroll and Union reporting experience a plus
• Degree in Accounting/Finance a plus

Responsibilities

• Process and verify vendor invoices, payments, reimbursement requests, and purchase orders accurately and in a timely manner.
• Review invoice and purchase order coding to ensure proper job cost allocation and account coding.
• Maintain vendor records in Sage, including W-9s, insurance certificates, releases, and other required documentation.
• Perform vendor statement reconciliations and research invoice discrepancies.
• Identify available vendor discounts and ensure payments are processed according to terms.
• Assist with project billing, customer invoicing, collections, and resolving outstanding payment issues.
• Communicate with Project Managers regarding billing, job costs, change orders, and project-related accounting questions.
• Run monthly accounting reports, including aging reports, DVBE reports, and other departmental reports as assigned.
• Process weekly payroll for field employees by reviewing hours for accuracy, transferring data between ExakTime and Sage, processing payroll deductions, and distributing checks as needed.
• Enter new employees into Sage and ExakTime and maintain accurate payroll and employee records.
• Assist with Certified Payroll submissions (LCP Tracker, EMARS, LAUSD, DIR) and reporting requirements as needed.
• Verify labor ratio compliance with production teams and assist in resolving payroll or labor compliance discrepancies.
• Handle month-end close activities, reconciliations, and other accounting projects.
• Maintain organized electronic and paper accounting files while ensuring accurate data entry and recordkeeping.
• Provide general administrative support to the Accounting Department, including filing, scanning, mailing, and other related duties as assigned.

Skills

Numbers & details

Organization & communication

Microsoft Office

Prioritization & deadlines

Team player & accuracy

Education

Accounting/Finance degree a plus

Tools

Excel

Job description

Pierre Landscape in Los Angeles, CA is seeking an Accounting Associate to support Accounts Payable, Accounts Receivable, Payroll, and Certified Payroll functions. This role balances accuracy with timely processing in a hands-on in-office setting.

You’ll process invoices, manage payroll, and help with project billing while coordinating with Project Managers and field teams. A 1–2 year background in accounting and Excel fluency are appreciated for success.