Accounting Associate - Accounts Payable

Almo; Philadelphia (Philadelphia County); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player is seeking a detail-oriented Accounts Payable Clerk to manage vendor invoices and payments. This role involves reviewing and coding invoices, reconciling accounts, and ensuring timely payments while maintaining accurate accounting ledgers. You will utilize your strong data entry skills and proficiency in Microsoft Office to coordinate tasks effectively in a fast-paced environment. Join a collaborative team where your contributions will help streamline financial processes and enhance vendor relationships. If you are looking to grow your career in accounting, this opportunity is perfect for you.

Qualifications

• Associate's Degree in Accounting or related field with 0-1 year experience.
• Detail-oriented with strong data entry skills.

Responsibilities

• Review, code, match, and upload vendor invoices.
• Pay vendors and resolve discrepancies.
• Maintain accounting ledgers and respond to inquiries.

Skills

Detail-oriented

Good communication skills

Data entry

Problem identification and resolution

Ability to coordinate multiple tasks

Education

Associate's Degree in Accounting

Tools

Microsoft Office

Department-specific software

Job description

Position Summary:

This position is responsible for reviewing and ensuring that all invoices are posted properly for specific vendor accounts.

What you will do in this role:

1. Review, code, match, and upload vendor invoices. Reconcile processed work by verifying entries and comparing system reports to ensure balance.
2. Pay vendors by monitoring discount opportunities, verifying Federal ID numbers, scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies, and ensuring credit is received for outstanding memos. Issue stop payments or purchase order amendments as needed.
3. Maintain accounting ledgers by verifying and posting account transactions.
4. Respond to inquiries from vendors and internal departments regarding payment statuses.
5. Verify vendor accounts by reconciling monthly statements and related transactions.
6. Perform basic filing and record maintenance.
7. Prepare, scan, and attach required documents.
8. Resolve pricing or receiving discrepancies.
9. Handle special projects and tasks as assigned.

Qualifications

What we look for in a candidate:

1. Associate's Degree in Accounting or a related field with 0-1 year of relevant experience.
2. Detail-oriented and thorough in completing duties and responsibilities.
3. Ability to coordinate multiple tasks and complete them within deadlines.
4. Good communication skills and ability to interact effectively with others.
5. Ability to identify and report problems, providing suggestions for resolution.
6. High proficiency in data entry.
7. Proficiency in Microsoft Office and other department-specific software.

Additional skills, knowledge, and abilities:

• The physical demands include sitting, using hands for handling, talking, and hearing; occasional standing, walking, and reaching.
• Work environment is typically moderate noise; accommodations can be made for disabilities.
• Ability to multi-task in a fast-paced environment with accuracy and dependability.
• Effective teamwork skills inside and outside the office.

Almo is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.