Accounts Payable Specialist

ACTS Fleet Maintenance, Inc.; Tennessee; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

401(k) with company match

Paid vacation and holidays

Ongoing training and professional dev

Job summary

ACTS Fleet Maintenance, Inc. in Knoxville, TN is seeking an experienced Accounts Payable Specialist to own and optimize the AP function. This role emphasizes accuracy, vendor relationships, and timely payments in a stable, growing company serving customers since 1989.

You will process invoices, reconcile statements, manage payments, and support month-end close while maintaining compliance with policies. The successful candidate has 5–10 years of AP experience, strong Excel skills, and a degree

Qualifications

• 5–10 years of AP experience.
• Strong understanding of accounting principles and financial processes.
• Experience reconciling accounts and resolving invoice discrepancies.
• Proficiency with accounting software and Microsoft Office, especially Excel.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities while meeting deadlines.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

Responsibilities

• Process vendor invoices accurately and on time.
• Match invoices to purchase orders and receiving documentation.
• Manage payment schedules and prepare weekly check/EFT runs.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain vendor records, W-9s, and payment information.
• Assist with month-end close by reconciling AP accounts.
• Communicate with vendors and internal departments to resolve payment issues.
• Ensure compliance with company policies and accounting procedures.

Skills

AP experience

Accounting principles

Invoice reconciliation

Excel proficiency

Attention to detail

Multitasking

Education

Accounting degree

Tools

Accounting software

Job description

Ready to take ownership of AP in a company that values accuracy, accountability, and efficiency?

If you're an experienced Accounts Payable professional who thrives on organization, attention to detail, and keeping operations running smoothly, this is your opportunity to join a stable, growing company that's been serving customers since 1989.

We're not just looking for someone to process invoices—we're looking for someone who takes pride in maintaining strong vendor relationships, improving processes, and ensuring every payment is accurate and on time.

Why You'll Want This Role

Accounts Payable Specialist

Knoxville, TN (Knoxville) | Full-Time | Monday–Friday

• Established, growing company with long-term stability

• Fast-paced, collaborative environment where your work makes an impact

• Opportunity to improve processes and help drive operational efficiency

• Competitive pay + comprehensive benefits package

• A company that invests in its employees and promotes long-term growth

What You'll Do

You'll own and support the Accounts Payable function, including:

• Processing vendor invoices accurately and on time

• Matching invoices to purchase orders and receiving documentation

• Managing payment schedules and preparing weekly check/EFT runs

• Reconciling vendor statements and resolving invoice discrepancies

• Maintaining vendor records, W-9s, and payment information

• Assisting with month-end close by reconciling AP accounts

• Communicating with vendors and internal departments to resolve payment issues

• Ensuring compliance with company policies and accounting procedures

What You Bring

• 5–10 years of accounting or Accounts Payable experience

• Strong understanding of accounting principles and financial processes

• Experience reconciling accounts and resolving invoice discrepancies

• Proficiency with accounting software and Microsoft Office, especially Excel

• Exceptional attention to detail and organizational skills

• Ability to manage multiple priorities while meeting deadlines

• Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred

What You Get

• Medical, dental, and vision insurance

• Life insurance

• 401(k) with company match

• Paid vacation and holidays

• Ongoing training and professional development opportunities