Accounting Assistant: Invoices, Reconciliations & Reporting

Career Resource Services; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Career Resource Services in Dallas is seeking an accounting/administrative specialist to handle invoices, daily transactions, expense processing, and data entry. You will support the accounting department, maintain databases, and prepare reports with professional communication to clients and internal teams.

The role offers growth in accounting knowledge, exposure to audits, and collaboration with cross‑functional staff in a dynamic office environment.

Qualifications

• Two-year associate degree or vocational/technical school preferred.
• Three+ years’ experience with accounting or financial transactions is preferred.
• Proficiency working with numbers and basic financial concepts.
• Strong computer skills with Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Adobe Pro is a plus.
• Maintain high ethical standards and confidentiality.

Responsibilities

• Process invoices and daily transactions and expenses.
• Perform administrative support functions.
• Update and maintain accounting database with data entry and reports.
• Prepare reports while communicating with external clients and internal team members.
• Assist with preparation and mailing of tax documents.
• Prepare and submit expense reports.
• Support preparation of accounting entries, vendor payments and bank reconciliations.
• Serve as a key contact for company credit card administration.
• Prepare board presentations using information from internal stakeholders.
• Assist with materials for internal and external audits and audit confirmations.
• Answer and direct phone calls; cover the reception desk as necessary.
• Maintain department records per retention policy including online storage systems.

Education

Two-year associate degree or vocational/technical school preferred

Tools

Microsoft Excel

PowerPoint

Word

Outlook

Adobe Pro

Job description

Career Resource Services in Dallas is seeking an accounting/administrative specialist to handle invoices, daily transactions, expense processing, and data entry. You will support the accounting department, maintain databases, and prepare reports with professional communication to clients and internal teams.

The role offers growth in accounting knowledge, exposure to audits, and collaboration with cross‑functional staff in a dynamic office environment.