Accounting Assistant

BGS Consulting; Washington, Baltimore (District of Columbia, MD); Remote; USD 25,000 - 36,000; Part time

Job summary

BGS Consulting is seeking a detail-oriented Accounting Assistant to provide temporary, part-time support to the Accounts Payable function. The role focuses on managing the AP mailbox, processing invoices, tracking approvals, and assisting with reconciliation, with occasional onsite work in Annapolis Junction, MD.

The ideal candidate will be organized, proficient with Microsoft Office, and able to learn new accounting systems quickly.

Qualifications

• Minimum 6 months to 1 year of office administration or customer service experience.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and organizational skills.
• Excellent communication and time management.
• Basic math and general office procedures.
• Ability to start quickly and learn new accounting systems.

Responsibilities

• Monitor and manage the Accounts Payable mailbox, organizing incoming vendor invoices and tracking approvals to ensure timely processing.
• Assist with inventory invoice matching, including purchase orders, receipts, and vendor invoices.
• Support reconciliation of invoices on flooring bank reports to the accounting system.
• Review, code, and enter vendor operating expense invoices into the accounting system.
• Assist with tracking customer payments and maintaining accurate accounting records.
• Provide general accounting and administrative support for ad hoc projects as needed.

Skills

Microsoft Office

Attention to detail

Communication skills

Time management

Basic math

Learn accounting systems quickly

Education

College coursework in Accounting/Finance

Tools

Accounting software knowledge

Job description

Location: Remote – Must be local to the DC, MD, or Northern VA area for occasional onsite work in Annapolis Junction, MD

Duration: Temporary, up to 6 months

Schedule: Part-Time, 4 hours a day Monday through Thursday mornings

Position Overview

Our client is seeking a detail-oriented and motivated Accounting Assistant to provide temporary, part-time support to the Accounts Payable (AP) function and assist with general accounting activities. This role will primarily focus on managing the AP mailbox, processing vendor invoices, tracking approvals, and supporting invoice reconciliation.

The ideal candidate will be highly organized, comfortable handling administrative and accounting tasks, and able to quickly adapt to new systems and processes.

Key Responsibilities

• Monitor and manage the Accounts Payable mailbox, organizing incoming vendor invoices and tracking approvals to ensure timely processing.
• Assist with inventory invoice matching, including purchase orders, receipts, and vendor invoices.
• Support reconciliation of invoices on flooring bank reports to the accounting system.
• Review, code, and enter vendor operating expense invoices into the accounting system.
• Assist with tracking customer payments and maintaining accurate accounting records.
• Provide general accounting and administrative support for ad hoc projects as needed.

Qualifications

• Minimum of 6 months to 1 year of office administration or customer service experience.
• Basic proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Strong attention to detail, organizational skills, and ability to manage multiple tasks.
• Excellent communication and time management skills.
• Basic math skills and understanding of general office procedures.
• Ability to start quickly and learn new accounting systems and processes.
• Must reside in the DC, Maryland, or Northern Virginia area and be available to report onsite in Annapolis Junction, MD, as requested.
• College coursework in Accounting, Finance, or a related field preferred; candidates currently pursuing a relevant degree are encouraged to apply.
• Temporary, project-based assignment lasting up to 6 months.
• Part-time schedule of no more than 16 hours per week.
• Primarily remote with occasional onsite requirements.
• Reports directly to the Accounts Payable Supervisor.