ACCOUNTING CLERK I (AP)

TSAY Federal Contracting Group; Rio Rancho (NM); On-site; USD 38,000 - 54,000; Full time

Job summary

TSAY Federal Contracting Group is seeking an Accounting Clerk I to support the accounting team in a government contracting setting. The role focuses on accounts payable processing, accurate record-keeping, and assisting with month-end close and audits.

The position requires 2–4 years of AP experience and an associate or bachelor’s degree in accounting or finance. Onsite work only, with potential for extended hours during month-end close.

Qualifications

• Understanding of accounts payable processes and basic accounting principles.
• Ability to manage tasks and meet deadlines in a government contracting environment.
• Strong attention to detail and accuracy required.

Responsibilities

• Process vendor invoices with accurate approval and timely entry.
• Ensure invoices comply with contract terms, policies, and FAR/DFARS as applicable.
• Prepare weekly payment runs (checks, ACH, wires) and reconcile vendor statements.

Skills

Accounts payable

Attention to detail

Excel proficiency

Cross-department collaboration

Education

Associate or Bachelor's in accounting/finance

2-4 years AP experience

Tools

Deltek Costpoint

Job description

***This position is onsite only. Hybrid or remote work is not available.***

SUMMARY

The Accounting Clerk I supports the accounting team by performing accounts payable (AP) and entry-level accounting functions in a government contracting environment. This role is responsible for processing invoices, maintaining accurate financial records, and ensuring compliance with company policies and applicable regulations. The position provides foundational accounting support and assists with month-end close and audit preparation activities.

KEY RESPONSIBILITIES

• Process vendor invoices, ensuring accuracy, proper approval, and timely entry into the accounting system
• Review invoices for compliance with contract terms, company policies, and applicable regulations (FAR/DFARS as applicable)
• Prepare and process weekly payment runs, including checks, ACH, and wire transfers
• Reconcile vendor statements and resolve discrepancies with vendors and internal stakeholders
• Maintain accurate and organized accounts payable records and supporting documentation
• Assist with general ledger coding and ensure proper expense classification, including project and cost allocation support
• Support month-end close activities, including AP accruals and account reconciliations
• Assist with audit requests by gathering and organizing accounts payable documentation
• Coordinate with Procurement, Contracts, and Program teams to ensure proper invoice processing and compliance with subcontractor requirements
• Support compliance with internal controls, policies, and procedures, including documentation and approval workflows
• Maintain vendor records, including setup and updates, ensuring accuracy and compliance
• Identify and elevate issues or discrepancies; support improvements to AP processes and efficiency
• Perform other accounting and administrative duties as assigned

QUALIFICATIONS

Education and Experience

• Associate or bachelors degree in accounting, finance, or related field (or equivalent experience)
• 2-4 years of accounting or accounts payable experience
• Experience in a government contracting environment preferred but not required
• Familiarity with Deltek Costpoint or similar ERP system preferred

Knowledge, Skills, and Abilities

• Basic understanding of accounts payable processes and accounting principles
• Strong attention to detail and accuracy
• Ability to manage tasks and meet deadlines
• Good organizational and problem-solving skills
• Effective written and verbal communication skills
• Ability to work collaboratively across departments
• Proficiency in Microsoft Excel and accounting systems

Work Environment and Physical Requirements

• Work is primarily performed in an office environment
• May require extended hours during peak periods (e.g., month-end close)
• Physical activities include sitting, standing, and occasional lifting (up to 25 pounds)
• Must adhere to company safety policies and procedures

***This position is onsite only. Hybrid or remote work is not available.***