Accounting Assistant

Airtron, Inc.; Peoria (AZ); On-site; USD 42,000 - 64,000; Full time

Job summary

Airtron, Inc. is seeking an Accounting Assistant in Peoria, AZ to support project billing and AR processes. You will prepare progress billing submittals, post invoices in Sage 100, and follow up on receivables while coordinating with Project Managers, Service and Sales teams.

The role requires strong communication, MS Office proficiency, and experience with ERP systems. Knowledge of lien waivers and AIA progress billing is a plus.

Qualifications

• Excellent verbal and written communication skills.
• Strong MS Office proficiency (Word, Excel and Outlook).
• Efficient in ERP systems; Sage knowledge preferred.
• Ability to work under pressure and meet deadlines; customer service oriented.
• Detail oriented and organized; can work independently.

Responsibilities

• Prepare progress billing invoice submittal package per contract requirements and deadlines.
• Create and post invoices using Sage 100.
• Follow up on outstanding receivables to ensure timely payments.
• Administer billing portals and lien waivers.
• Verify discrepancies and resolve billing issues.
• Ensure paperwork complies with contract terms.
• Reconcile AR ledger and postings to customer accounts.
• Prepare and track lien waivers and notices.
• Prepare daily bank deposits (cash, checks, credit cards).

Skills

Verbal communication

Written communication

MS Office

Excel

Outlook

Attention to detail

Tools

Sage 100

Job description

## Accounting AssistantApplylocations: Peoria, AZtime type: Full timeposted on: Posted Todayjob requisition id: R-101725**Job Description:****Essential Duties and Responsibilities:**Undertakes a variety of financial and non-financial tasks in order to help guarantee the company’s revenues. Must work very closely with Project Managers on the field and Service and Sales teams internally on a regular basis to ensure a thorough and accurate daily and monthly billing process.* Prepare Progress billing invoice submittal package per each specific contract requirements and deadline for multiple construction projects* Create and post invoices both electronically and manually using Sage 100* Follow-up with outstanding receivables to ensure payments are received on a timely basis* Administer the Company’s use of customer billing portals and the completion of lien waivers as required.* Verify discrepancies and resolve clients' billing issues* Ensure all paperwork is prepared and submitted in accordance with the terms and conditions of the contract* Reconcile clients’ payments and keep an updated ager* Request and facilitate certificates of insurance* Prepare and track all lien waivers and preliminary lien notices* Reconcile the A/R ledger to ensure that all payments are accounted for and properly posted to customer’s accounts* Prepare daily bank deposits by cash, checks, and process credit card transactions**Education and/or Work Experience Requirements:*** Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers* Excellent computer proficiency (MS Office – Word, Excel and Outlook)* Efficient in ERP systems (Sage knowledge (or similar) strongly preferred)* Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service* Detail oriented, organized, and able to work independently, and to carry out assignments to completion, prescribed routines, and standard accepted practices* Understanding of construction accounting and strong analytical skills in basic accounts receivable* Comprehensive knowledge of AIA/progress billing**Physical Requirements:*** Ability to safely and successfully perform the essential job functions, including meeting qualitative and/or quantitative productivity standards.* Ability to maintain regular, punctual attendance consistent with Company Policy* Must be able to work sitting for long hours* Must be able to talk, listen and speak clearly on telephoneAirtron is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.