Accounting Assistant (Construction)

Katalyst Systems Impact; Tempe (AZ); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k)

Paid vacation

Job summary

Katalyst Systems Impact is seeking an Accounting Assistant in Tempe, AZ to support daily accounting operations with emphasis on full-cycle AP/AR. This hands-on role reports to the Accounting Manager and offers training from the accounting team.

The ideal candidate will have 4+ years in construction AP/AR, experience with subcontractor costing and GC billing, and a degree in Accounting or Finance. Office-based in Tempe with standard M-F hours and competitive benefits.

Qualifications

• 4+ years of full-cycle AP/AR experience, preferably in construction.
• Experience with subcontractor job costing and GC billing/compliance.
• Associate’s or Bachelor’s degree in Accounting/Finance (or equivalent).
• Foundation software experience is a plus; proficiency with MS Office.]
• Proven ability to manage deadlines in a fast-moving, project-driven office.

Responsibilities

• Process full-cycle Accounts Payable and Accounts Receivable for construction projects.
• Code invoices to jobs/cost codes and manage lien waivers, notices, and releases.
• Prepare monthly billings (AIA format) using Textura, Oracle, Procore, or GC Pay.
• Support project managers with job costing and documentation; resolve billing issues.
• Maintain vendor records and ensure subcontractor compliance documents.

Skills

AP/AR

Vendor management

Billing coordination

Attention to detail

Education

Associate or Bachelor’s degree in Accounting/Finance

Tools

Textura

Oracle

Procore

GC Pay

Job description

Accounting Assistant
Location: Tempe, AZ | In-Office

Schedule: Monday - Friday | 8 am - 5 pm

A well-established general contractor is looking for a detail-oriented and dependable Accounting Assistant to support daily accounting operations in their Tempe, AZ office — with a strong emphasis on full-cycle Accounts Payable and Accounts Receivable.

This position is hands-on and plays a critical role in vendor management, customer billing, job costing, and general contractor compliance. The ideal candidate has experience working in a construction subcontractor environment, is comfortable being proactive managing deadlines, and can keep up in a fast-moving, project-driven office.

This role reports directly to the Accounting Manager and includes training from our accounting team.

Key Responsibilities

• Accounts Payable (Full-Cycle)
  • Process and code vendor invoices to appropriate jobs/cost codes
  • Track purchase orders and subcontracts
  • Manage and track lien waivers, preliminary notices, and releases for each project
  • Coordinate and maintain certificates of insurance and subcontractor compliance documents
  • Reconcile vendor statements and resolve discrepancies
  • Maintain accurate electronic records and project documentation
• Accounts Receivable (Full-Cycle)
  • Prepare and submit monthly billings (AIA format) using platforms such as Textura, Oracle, Procore, or GC Pay
  • Post customer payments and apply to proper jobs/cost codes
  • Work closely with Project Managers to resolve billing issues and support collections
  • Communicate regularly with general contractors to ensure timely, accurate payments
• Job Costing & Job Setup Support
  • Assist with job setup, including coding structure and budget alignment
  • Track costs against jobs to support accurate reporting
  • File and track preliminary lien notices and amendments
  • Request and maintain Certificates of Insurance per project requirements
  • Maintain complete and organized job files and back-up documentation

Preferred Qualifications

• 4+ years of proven experience in full-cycle AP/AR, preferably in construction
• Experience working with subcontractor job costing and GC billing/compliance
• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience)
• Foundation software experience a plus (not required)
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail, organization, and ability to work in a fast-paced environment
• Professional communication skills and confidence working with vendors, PMs, and GC accounting teams

What We Offer

• Competitive pay based on experience - paid weekly
• Supportive training and collaborative team environment
• Growth opportunity within a well-established construction subcontractor
• Comprehensive benefits including:
  • Health, dental, and vision insurance
  • 401(k)
  • Paid vacation

Work Location:

• One location

Work Remotely:

• No