Accounting Assistant

Airtron; Peoria (IL); On-site; USD 48,000 - 70,000; Full time

Job summary

Airtron in Peoria, IL is seeking a detail-oriented billing specialist to support the field, project managers, service and sales teams. You will manage progress billing, post invoices in Sage 100, and ensure timely collections.

The role requires strong communication, construction accounting knowledge, and accuracy in accounts receivable and lien waivers. You will work under deadlines to maintain cash flow and contract compliance.

Qualifications

• Excellent verbal and written communication skills.
• Strong computer proficiency with MS Office (Word, Excel, Outlook).
• Efficient in ERP systems; Sage knowledge preferred.
• Ability to work under pressure to meet deadlines while providing customer service.
• Detail oriented and organized with capacity to work independently.
• Understanding of construction accounting and accounts receivable.
• Knowledge of AIA/progress billing.

Responsibilities

• Prepare progress billing submissions per contract deadlines.
• Create and post invoices both electronically and manually using Sage 100.
• Follow-up with outstanding receivables to ensure payments.
• Administer the Company’s use of customer billing portals and the completion of lien waivers.
• Verify discrepancies and resolve clients’ billing issues.
• Ensure all paperwork is prepared and submitted in accordance with contract terms.
• Reconcile payments and aging to keep accounts current.
• Request and facilitate certificates of insurance.
• Prepare and track all lien waivers and preliminary lien notices.
• Reconcile the A/R ledger to ensure payments are posted to customer accounts.
• Prepare daily bank deposits by cash, checks, and process credit card transactions

Skills

Communication

Accounts receivable

Construction accounting

AIA billing

Excel

Attention to detail

Education

Bachelor's degree in accounting or related field

Tools

Sage 100

Job description

Job Description:

Essential Duties and Responsibilities:

Undertakes a variety of financial and non-financial tasks in order to help guarantee the company’s revenues. Must work very closely with Project Managers on the field and Service and Sales teams internally on a regular basis to ensure a thorough and accurate daily and monthly billing process.

• Prepare Progress billing invoice submittal package per each specific contract requirements and deadline for multiple construction projects


• Create and post invoices both electronically and manually using Sage 100


• Follow-up with outstanding receivables to ensure payments are received on a timely basis


• Administer the Company’s use of customer billing portals and the completion of lien waivers as required.


• Verify discrepancies and resolve clients’ billing issues


• Ensure all paperwork is prepared and submitted in accordance with the terms and conditions of the contract


• Reconcile clients’ payments and keep an updated ager


• Request and facilitate certificates of insurance


• Prepare and track all lien waivers and preliminary lien notices


• Reconcile the A/R ledger to ensure that all payments are accounted for and properly posted to customer’s accounts


• Prepare daily bank deposits by cash, checks, and process credit card transactions

Education and/or Work Experience Requirements:

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers


• Excellent computer proficiency (MS Office – Word, Excel and Outlook)


• Efficient in ERP systems (Sage knowledge (or similar) strongly preferred)


• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service


• Detail oriented, organized, and able to work independently, and to carry out assignments to completion, prescribed routines, and standard accepted practices


• Understanding of construction accounting and strong analytical skills in basic accounts receivable


• Comprehensive knowledge of AIA/progress billing

Physical Requirements:

• Ability to safely and successfully perform the essential job functions, including meeting qualitative and/or quantitative productivity standards.


• Ability to maintain regular, punctual attendance consistent with Company Policy


• Must be able to work sitting for long hours


• Must be able to talk, listen and speak clearly on telephone

Airtron is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.