Accounts Payable Assistant

HOLA Northern Illinois; Dundee Township (IL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Vision/Eyewear plan

IL Paid Leave Hours

401k

Life insurance

Prescription drug reimbursement

Short-term disability

Referral bonuses

Job summary

HOLA Northern Illinois is seeking an Accounts Payable Assistant to support the accounting team by ensuring accurate and timely processing of vendor invoices and payments. This role contributes to financial accuracy and efficiency within the organization.

The ideal candidate will handle high volumes, perform 3-way matching, and maintain vendor records while assisting with weekly disbursements. Strong attention to detail and Excel proficiency are essential for success in this role.

Qualifications

• High school diploma or GED; 2–3 years accounts payable experience.
• ERP systems experience, SAP preferred.
• Strong attention to detail with excellent organizational and multitasking skills.
• Effective communication across all levels of management.
• Intermediate Excel skills (pivot tables, VLOOKUPs, SUMIFs) and problem-solving ability.

Responsibilities

• Process a high volume of invoices (150–200 per week) with accuracy and timeliness.
• Perform 3-way matching of invoices, receipts, and packing slips and verify approvals.
• Review invoices for accuracy, including general ledger coding and calculations.
• Maintain vendor records, ensure proper documentation, and identify 1099-reportable transactions.
• Assist with weekly disbursements (ACH, wire, check, and credit card) and report discrepancies or suspicious activity.

Skills

Attention to detail

Organizational skills

Multitasking

Effective communication

Excel skills (Pivot, VLOOKUP, SUMIF)

Education

High school diploma or GED

Tools

SAP

Job description

Summary

The Accounts Payable Assistant supports the accounting team by ensuring accurate and timely processing of vendor invoices and payments. This role plays a key part in maintaining financial accuracy and efficiency within the organization.

Responsibilities

• Process a high volume of invoices (150–200 per week) with accuracy and timeliness
• Perform 3‑way matching of invoices, receipts, and packing slips and verify approvals
• Review invoices for accuracy, including general ledger coding and calculations
• Maintain vendor records, ensure proper documentation, and identify 1099‑reportable transactions
• Assist with weekly disbursements (ACH, wire, check, and credit card) and report discrepancies or suspicious activity

Qualifications

• High school diploma or GED required; 2–3 years of accounts payable experience
• Experience working with ERP systems (SAP preferred)
• Strong attention to detail with excellent organizational and multitasking skills
• Effective communication skills with the ability to interact across all levels of management
• Intermediate Excel skills (pivot tables, VLOOKUPs, SUMIFs) and problem‑solving ability

Benefits

• Medical Plan
• Dental Plan
• Vision/Eyewear plan
• IL Paid Leave Hours
• 401k
• Life insurance
• Prescription drug reimbursement
• Short‑term disability
• Referral bonuses