Accounting Assistant

Apolis; Los Angeles (CA); Hybride; USD 28 000 - 39 000; Temps partiel

Résumé du poste

Apolis in Los Angeles, CA is seeking a University Accounting Assistant to support the Senior Operations Manager with accounting and administrative duties. Responsibilities include processing financial transactions, reconciling invoices, and maintaining accurate records for university projects.

The role involves work in Workday-like systems, accounts payable/receivable, and billing support. Initially onsite during training, then a hybrid schedule with regular onsite days after training.

Qualifications

• Knowledge of accounting principles, financial transactions, accounts payable and accounts receivable, and accurate recordkeeping.
• Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
• Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.

Responsabilités

• Assist with preparation, monitoring, and reconciliation of the department’s billing system for services provided to researchers.
• Process financial transactions in Workday and department software, including requisitions, invoices, credits, and other billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned.

Connaissances

Accounting principles

Accounts payable/receivable

Recordkeeping

Workday/Accounting software

Spreadsheet software

Formation

Associate degree

Outils

Spreadsheet software

Description du poste

Job title: University Accounting Assistant
Job Location: Los Angeles, CA 90033
Job Duration: 4 months - possible extension
Monday through Friday, 7:30 a.m.-4:00 p.m. Pacific Time
Work arrangement: Onsite during initial training, transitioning to hybrid after training is completed
Regular onsite days after training: Tuesdays and Thursdays

Job Description

• The Assistant will support the Senior Operations Manager by performing a variety of accounting and administrative duties, including processing financial transactions, reconciling invoices and vendor statements, supporting accounts payable and accounts receivable activities, and maintaining accurate financial records. The Department of Animal Resources takes pride in providing optimal care for animals housed at for biomedical research and teaching purposes.

Required Qualifications

• Knowledge of accounting principles, financial transactions, accounts payable and accounts receivable, and accurate recordkeeping.
• Experience reconciling invoices and vendor statements, processing payments and credits, and resolving discrepancies.
• Ability to use bookkeeping or accounting applications, databases, and spreadsheets to process transactions and maintain financial records.
• Education: Associate’s degree, or a combination of education and experience equivalent to the minimum education requirement.

Preferred Qualifications

• Experience working with university accounting systems or financial processes, policies, and controls in a university or academic research environment.
• Experience processing purchase requisitions, invoices, credits, and other financial transactions in Workday or a comparable system.
• Ability to assist with research-related financial records and respond effectively to internal and external financial questions.

Key Responsibilities

• Assist with the preparation, monitoring, and reconciliation of the department’s billing system for collecting revenue from services provided to researchers.
• Process financial transactions in Workday and department software, including purchase requisitions, invoices, credits, and other billable transactions.
• Reconcile vendor statements and process invoices for payment.
• Support accounts payable and accounts receivable activities, ensuring accurate and timely processing.
• Monitor departmental billing and assist with resolving financial discrepancies.
• Maintain accurate financial records and related documentation.
• Provide administrative support, including document management and correspondence with researchers.
• Assist with audits and respond to internal and external financial inquiries.
• Perform other related duties as assigned or requested.

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