Accounting Assistant

Beachway Therapy Center enterprise; Florida; On-site; USD 36,000 - 51,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Job summary

Beachway Therapy Center in Florida seeks an Administrative Assistant to support management and the accounting team with day-to-day tasks. The role requires organized, detail-oriented, reliable individuals who can handle data entry, filing, vendor coordination, and basic Excel work.

You will answer calls, manage emails, process invoices in QuickBooks, and help maintain orderly records. Strong communication, confidentiality and the ability to multitask are essential, with training provided on

Qualifications

• Prior administrative or office experience preferred.
• Strong computer skills and ability to learn new systems.
• Basic knowledge of Excel and Word.
• QuickBooks experience preferred but not required.
• Good typing and data-entry skills.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication; able to handle confidential information.

Responsibilities

• Provide general administrative support to management and the accounting team.
• Answer and make phone calls and respond to emails.
• Perform copying, scanning, filing, and document organization.
• Complete basic data entry, including entries in QuickBooks.
• Assist with organizing invoices, receipts, and other records.
• Enter accounts payable invoices.
• Help coordinate maintenance appointments and vendor service calls.
• Follow up with vendors and contractors as needed.
• Track open maintenance requests and completed work.
• Assist with basic Excel spreadsheets and reports.
• Maintain organized electronic and paper files.
• Complete other general office and administrative tasks as assigned.

Skills

Organizational skills

Attention to detail

Data entry

Microsoft Excel

Microsoft Word

Phone & email communication

Confidentiality

Tools

QuickBooks

Excel

Word

Job description

Job Description

Administrative Assistant

Beachway Therapy Center is a duly licensed and accredited luxury treatment facility providing substance abuse and mental health services across the full continuum of care, from Detox through Outpatient services.

Position Summary

We are seeking a reliable, organized, and detail-oriented Administrative Assistant to provide general office and administrative support. This position will assist management and the accounting team with day-to-day administrative tasks, data entry, filing, vendor coordination, and other office responsibilities.

The ideal candidate is comfortable with computers, organized, dependable, and able to manage multiple tasks.

Responsibilities

• Provide general administrative support to management and the accounting team
• Answer and make phone calls and respond to emails
• Perform copying, scanning, filing, and document organization
• Complete basic data entry, including entries in QuickBooks
• Assist with organizing invoices, receipts, and other records
• Enter accounts payable invoices
• Help coordinate maintenance appointments and vendor service calls
• Follow up with vendors and contractors as needed
• Track open maintenance requests and completed work
• Assist with basic Excel spreadsheets and reports
• Maintain organized electronic and paper files
• Complete other general office and administrative tasks as assigned

Qualifications

• Previous administrative or office experience preferred
• Comfortable using computers and learning new systems
• Basic knowledge of Microsoft Excel and Word
• QuickBooks experience preferred but not required
• Good typing and data-entry skills
• Strong organizational skills and attention to detail
• Good written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Dependable and able to work independently
• Comfortable handling confidential information

Experience working in a substance abuse, mental health, healthcare, or similar setting is a plus but is not required.

Ideal Candidate

We are looking for someone who is:

• Organized and detail-oriented
• Reliable and dependable
• Comfortable with computers
• Good at following through on tasks
• Willing to learn
• Able to work independently
• Comfortable making phone calls and communicating with vendors
• Able to handle basic numbers and spreadsheets

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance