Office Administrator

California Closets; Los Angeles (CA); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Health insurance (Medical, Dental, and

Vision

PTO days and paid holidays

401K retirement plan with companymatch

Transportation provided to job sites

Company tools and PPE provided

Day shift hours

Career growth opportunities

Discounts on luxury products

Cell phone stipend (where applicable)

Job summary

California Closets in Los Angeles is seeking an Office Administrator to coordinate office tasks, payroll, and A/P/A/R for a company-owned location. The role collaborates with operations teams and delivers complete, accurate, and timely services.

The position offers a Monday–Friday schedule from 7:00 am to 3:30 pm with flexibility, and compensation ranges from $23 to $25 per hour based on experience. Benefits include health insurance, PTO, 401K, and more.

Qualifications

• 1–2 years of administrative experience in construction or home renovations/improvement.
• Associate degree in business administration or accounting preferred.
• Experience with payroll legislation and automated accounting systems.
• Ability to perform 10-key and data entry quickly and accurately.
• Familiar with GL coding and regional scheduling experience preferred.

Responsibilities

• Provide administrative support to the CCO leadership team and local operations.
• Process incoming mail and distribute correspondence appropriately.
• Maintain organized electronic and physical office records.
• Support month-end reporting and accounts receivable activities.
• Enter customer payments into Salesforce and into Kinetic; manage Greensky balance payments.
• Close out jobs in Salesforce, verify revenue, and ensure revenue recognition.
• Assist with customer and internal department communications to ensure satisfaction.

Skills

10-key

Data entry

Calendar management

Administrative support

Attention to detail

Education

Associate degree in business administration / accounting

Tools

SalesForce

Kinetic

Job description

Founded in 1978, California Closets has built a reputation as the leader and design authority in premium space management, delivering custom-designed organizational solutions and exceptional service.We believe home is more than just a place - it should be a source of creativity, comfort, and connection. From beautiful walk-in closets and entertainment centers to versatile pantries and home offices, we design custom storage solutions that add value to your life and home by making space for what belongs. Think of it as 'practical magic.'

Job Description

The Office Administrator is primarily responsible for coordinating office administrative tasks, accounts payable / receivable, and payroll functions for the company-owned location. This position works closely with all operation's teams and is responsible for providing complete, accurate and timely services.

Job Highlights

• We're located on 709 Hindry Ave | Los Angeles, CA 90301
• The schedule for this position is Monday-Friday 7am to 3:30pm with flexibility needed.
• The pay for this position is between $23 - $25/hour based on experience.

What We Offer

California Closets has both company-owned and franchise locations. This location is company-owned, therefore earns the following benefits:

• Health insurance - Medical, Dental, and Vision
• PTO days and paid holidays
• 401K retirement plan with company match
• Transportation from company's location to and from customer job sites will be provided
• Company tools and PPE provided
• Day shift hours
• Grow your career with us - many promotional opportunities available
• Working with luxury products and 100% custom builds
• Generous company discounts
• Some locations provide cell phone stipends

Franchises are independently owned and operated and may offer different benefits.

ESSENTIAL FUNCTIONS

Office & Operational Administration

• Serve as an administrative support resource for the CCO leadership team and local operations.
• Process incoming mail and distribute correspondence appropriately.
• Maintain organized electronic and physical office records.
• Other duties or special projects as required by General or Office Manager
• Frequent one on one contact with customers, sales team, and all internal departments to oversee efficiency andclient satisfaction throughout the organization

Financial & Business Process Support

• Support month-end reporting activities (including closing of A/R and confirmation of posted transactions) and
• operational data validation.
• Support job administration activities, including maintaining required documentation and ensuring data accuracywithin company systems.
• Enter all customer payments (deposits, progress payments, and balances) into SalesForce accounts and also intoKinetic
• Process Greensky (customer financing) balance payments
• Create daily bank deposit batches in Kinetic
• Close out jobs in SalesForce, verifying revenue accuracy based on contracted amount and any change orders, and ensuring it meets required revenue recognition standards
• Scan and upload signed, job certificate of completion into appropriate SalesForce account
• Perform a week and month-end reconciliation of installed revenue in partnership with centralized shared servicesgroup.
• Bill all closed out jobs in Kinetic
• Responsible for all accounts receivable activity/entries, including delinquent accounts, along with accurate reportingand communication.
• Process Design Consultant commission in SalesForce CXT, ensuring commission accuracy, once jobs are closed andpaid in full.
• Produce a bi-weekly commission report for GM approval.

Customer & Team Support

• Foster positive working relationships with customers, sales teams, and internal departments.
• Assist in resolving administrative issues impacting customer satisfaction.
• Support insurance certificate (COI) requests and annual updates.
• Promote a culture aligned with company values and service standards.
• Identify opportunities to improve administrative processes, workflows, and operational efficiency.
• Support the implementation of new systems, tools, and standardized processes.
• Maintain compliance with company policies, procedures, and documentation requirements.

Qualifications

• 1-2 years of experience of administrative experience in construction and/or in the home renovations/improvement industry.
• Associate degree related to business administration / accounting from an accredited college or university preferred.
• Experience and/or knowledge of payroll legislation and automated accounting systems.
• Ability to work quickly and accurately 10-key and data entry.
• Familiar with GL Coding.
• Calendar management / regional scheduling experience preferred.

We are an equal opportunity employer. We E-Verify. All your information will be kept confidential according to EEO guidelines.