Accounting and Administrative Assistant

Garrod Hydraulics, Inc.; York (York County); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Pay range $22–$28/hour DOE

Paid Time Off

Paid Holidays

401(k) with Company Match

Life Insurance

Short-Term Disability Insurance

Job summary

Garrod Hydraulics, Inc. is seeking a detail-oriented Accounting and Administrative Assistant to support both accounting and administrative functions in our York, PA facility.

You will handle accounts payable and receivable, payroll preparation, customer documentation, and CRM data entry, while maintaining organized office operations. The ideal candidate is highly organized, customer-focused, proficient with Excel and accounting software, and able to work independently as part of a collaborative

Qualifications

• High School diploma or equivalent required.
• Associate degree in Accounting, Business Admin, or related field preferred.
• Proficiency with Microsoft Excel and MS Office applications.
• Experience with accounting systems such as Sage Intacct or similar ERP software.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple responsibilities with deadlines.
• Professional customer service and interpersonal skills.
• Ability to work independently and as part of a team.

Responsibilities

• Administrative duties: answer phone calls, greet visitors, file documents, manage mail, order supplies, maintain registrations, and support the Administrative Office Coordinator.
• Accounting duties: monitor AP inbox, perform three-way matching in Sage Intacct, correspond with vendors, prepare weekly AP checks, and process approved payments.
• Manage AR: issue statements, aging reports in Excel, and assist with collections as needed.
• Prepare employee timesheets for payroll coordination and support purchasing/workflows with accounts payable.
• Reconcile credit card statements and maintain CRM customer documentation (W-9s, tax certificates, etc.).

Skills

Excel proficiency

CRM systems

Attention to detail

Organization

Communication skills

Education

High School Diploma or equivalent

Associate degree in Accounting/Business Administration preferred

Tools

Sage Intacct

Tekmetric

Job description

We are seeking a detail- oriented and organized Accounting and Administrative Assistant to support both accounting and administrative functions in our organization. This position plays a key role in maintaining efficient office operations while assisting with accounts payable, accounts receivable, payroll preparation, customer documentation, and general administrative support. The ideal candidate will be highly organized, customer-focused, and comfortable working with accounting software and Microsoft Excel.

Why Garrod?

• -Family owned and operated since 1978
• -Opportunity for growth, and a supportive learning environment. We are looking for a team member who wants to grow in their career.
• -A welcoming office environment and a team of growth-minded professionals
• -A company who takes pride in the services we provide to our customers on a daily basis

About the company

Garrod Hydraulics, Inc specializes in repairing, remanufacturing, machining, and hard chrome plating hydraulic cylinders which keep critical equipment working. We tackle the most challenging projects and focus on quality, precision, and craftsmanship. We pride ourselves on our team oriented, low-key, work environment with a common goal, to grow as a team, both personally and professionally.

Essential Responsibilities for the Role

Administrative Duties

• -Answer incoming phone calls and direct calls appropriately throughout the organization using the paging and phone systems.
• -Document customer interactions and calls within the CRM system.
• -Greet customers, vendors, and visitors in a professional and welcoming manner.
• -Distribute incoming mail throughout the company.
• -Order and maintain office and break room supplies on a monthly basis
• -Maintain company vehicle registrations and related documentation.
• -Provide administrative support to the Administrative Office Coordinator and assist with additional projects and responsibilities as assigned.
• -Coordinate with plant functions

Accounting Duties

• -Monitor and manage the Accounts Payable inbox daily
• -Utilize Tekmetric and Sage Intacct to complete the electronic three-way matching process for accounts payable transactions
• -Communicate with vendors regarding invoices, payment requests, and statement reconciliations
• -Prepare weekly accounts payable check runs for management review and approval
• -Process and distribute approved accounts payable checks
• -Monitor accounts receivable balances and initiate collection efforts when necessary.
• -Generate and distribute monthly customer accounts receivable statements electronically
• -Create and maintain weekly accounts receivable aging reports using Microsoft Excel
• -Export accounting data from Sage Intacct and prepare spreadsheets for reporting and analysis by management
• -Prepare employee timesheets weekly for payroll processing by the Payroll Coordinator
• -Collaborate with the Purchasing Department to support purchasing and accounts payable workflows
• -Reconcile company credit card statements and enter monthly transactions
• -Enter and maintain customer documentation, including W-9 forms, sales tax exemption certificates, credit applications, and other records within the CRM system

Qualifications

• -High School Diploma or equivalent required; Associate degree in Accounting, Business Administration, or related field preferred.
• -Previous administrative, accounting, bookkeeping, or office support experience necessary
• -Proficency in Microsoft Excel and other Microsoft Office applications
• -Experience with accounting systems such as Sage Intacct or similar ERP/ Accounting software
• -Strong organizational skills with exceptional attention to detail
• -Excellent written and verbal communication skills
• -Ability to prioritize multiple responsibilities and manage deadlines effectively
• -Professional customer service and interpersonal skills
• -Ability to work independently and as part of a team

Preferred Skills

• -Accounts payable and accounts receivable experience
• -Basic understanding of accounting principals
• -Experience working with CRM systems
• -Payroll preparation experience
• -Ability to maintain confidential information with discretion

Benefits

• -Pay Range $22-$28/ hour, DOE
• -Paid Time Off
• -Paid Holidays
• -401(k) with Company Match
• -Life Insurance
• -Short-Term Disability Insurance