Accounting & Administrative Coordinator

Massimo Bonini; New York (NY); Hybrid; USD 26,000 - 38,000; Part time

Job summary

Massimo Bonini in New York City is seeking an Accounting & Administrative Coordinator to support day-to-day accounting, financial, and administrative operations for our U.S. business.

The role is part-time (20 hours/week), hybrid (3 days in office, 2 remote), and requires 2–4 years of related experience, strong Excel skills, and meticulous attention to detail.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration or related field.
• 2–4 years of accounting, bookkeeping, finance or administrative experience.
• Strong Excel skills and experience with accounting platforms.
• Excellent written and verbal communication; highly organized and detail oriented.

Responsibilities

• Handle accounts payable and vendor payments; manage payment schedules.
• Manage accounts receivable, collections, and customer invoicing.
• Maintain accounting and administrative documentation; support external firm.
• Prepare preliminary accounting entries and supporting docs for external firm.
• Perform reconciliations and balance checks; coordinate with banks.
• Assist with budgeting, forecasting, and year-end closing activities.

Skills

Accounts payable

Accounts receivable

Reconciliations

Excel

Attention to detail

Analytical skills

Communication

Independent work

Multi-tasking

Education

Bachelor's degree in Accounting, Finance, or Business Administration

Tools

Online banking platforms

Job description

Massimo Bonini is seeking a highly organized and detail-oriented Accounting & Administrative Coordinator to join our New York team.

This is a hands-on role supporting the day-to-day accounting, financial, and administrative operations of our U.S. business. The ideal candidate is proactive, precise, comfortable managing multiple priorities, and able to work independently while coordinating with our external accounting firm, banks, vendors, and internal team.

Key Responsibilities

• Manage accounts payable, payment schedules, and vendor payments
• Manage accounts receivable, collections, and customer invoicing
• Maintain accurate accounting and administrative documentation
• Prepare preliminary accounting entries and supporting documentation for the external accounting firm
• Perform account and bank reconciliations and balance checks
• Coordinate with banks on routine operational matters
• Support monthly, quarterly, and annual financial reporting in coordination with the external accounting firm
• Assist with budgeting and forecasting, including actual vs. budget variance analysis
• Support year-end closing and audit preparation
• Manage vendor onboarding, including W-9/W-8BEN documentation and payment setup
• Liaise with external suppliers, insurance providers, technicians, and other third parties regarding contracts, quotes, orders, and services
• Handle personnel-related administrative requirements and documentation
• Maintain corporate records, licenses, insurance renewals, and vendor contracts

Ideal Candidate

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• 2–4 years of relevant accounting, bookkeeping, finance, or administrative experience
• Strong understanding of accounts payable, accounts receivable, reconciliations, and basic accounting principles
• Excellent Excel skills and confidence working with accounting and online banking platforms
• Highly organized with exceptional attention to detail
• Strong analytical and problem-solving skills
• Comfortable working independently and taking ownership of day-to-day responsibilities
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Experience in fashion, luxury, wholesale, or a small-to-medium-sized business environment is a plus

Location: New York City

Schedule: Part-time, Monday–Friday (20 hours/week)

Hybrid: 3 days per week in office, 2 days remote