Accounting Assistant - Real Estate

Mission Staffing; New York (NY); On-site; USD 52,000 - 72,000; Full time

Job summary

Mission Staffing in New York, NY, seeks an Admin & Finance Operations Assistant for a global real estate firm. The role is junior-level with an accounting focus—about 70% invoicing/AP and IT vendor management, 30% admin support, reporting to the Head of IT and supporting another senior executive.

You will join a tight-knit team in Midtown Manhattan, 5 days a week, in-office. This position offers growth in finance ops and exposure to automation and AI tools.

Qualifications

• Junior-level candidate with AP/invoicing and bookkeeping experience.
• Strong communication skills and comfort interfacing directly with senior executives.
• Detail-oriented and organized, able to juggle finance ops and admin responsibilities.
• Experience automating or scaling a process, including with AI tools is a plus.

Responsibilities

• Process invoices end-to-end (AP, coding, approvals, payment) and manage relationships with IT vendors.
• Handle bookkeeping, reconciliations, and day-to-day financial recordkeeping.
• Support budget tracking, expense reports, and financial reporting/dashboards.
• Provide calendar management, meeting coordination, and general administrative support to two executives.
• Help identify and implement opportunities to automate and streamline finance/admin workflows (AI tools a plus).

Skills

AP & Invoicing

Bookkeeping

Vendor Management

Administrative Support

Communication Skills

Tools

AI Tools

Automation Software

Job description

A global real estate investment, development, and operations firm with a diversified portfolio spanning office, residential, life science, and mixed-use properties across major markets worldwide is looking to add an Admin & Finance Operations Assistant to its team.

Though titled "Administrative Assistant," this is a junior-level, accounting-heavy seat — roughly 70% invoicing/AP and IT vendor management, 30% administrative support — reporting into the Head of IT while also supporting another senior executive.

Firm Overview

• Premiere Brand Name Real Estate Firm in NYC
• Tight-knit, family office environment
• This is an Entrepreneurial environment where you will be able to prove yourself and grow with the group
• Fun team building activities on a regular basis, team outings, happy hours
• 5x a week in Midtown, NYC office

What you'll do:

• Process invoices end-to-end (AP, coding, approvals, payment) and manage relationships with IT vendors
• Handle bookkeeping, reconciliations, and day-to-day financial recordkeeping
• Support budget tracking, expense reports, and financial reporting/dashboards
• Provide calendar management, meeting coordination, and general administrative support to two executives
• Help identify and implement opportunities to automate and streamline finance/admin workflows (AI tools a plus)

What they're looking for:

• Junior-level candidate with AP/invoicing and bookkeeping experience
• Strong communication skills and comfort interfacing directly with senior executives
• Detail-oriented and organized, able to juggle finance ops and admin responsibilities
• A plus: experience automating or upscaling a process, including with AI tools