Accounting & Administrative Assistant

Bishop & Co.; Honolulu (HI); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Parking provided

Job summary

Bishop & Company is seeking a temporary Accounting & Administrative Assistant to support both the Accounting and Closing Departments for a building company in Honolulu. This role involves accounts payable processing, data entry, invoice review, document management, contract auditing, and general administrative support.

This assignment runs November through May; commitment to the full duration is required. Hours are flexible between 7:00 AM and 5:00 PM.

Qualifications

• High school diploma or equivalent required.
• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• At least 1 year of accounting, accounts payable, bookkeeping, payroll, or administrative experience preferred.

Responsibilities

• Process and enter vendor invoices accurately.
• Enter Cost-to-Complete (CTC) data into company systems and upload sales journals and accounting documents to FileCloud.
• Review invoices for accuracy, completeness, and proper documentation.
• Provide support on accounting and administrative projects as assigned; assist various departments with administrative tasks as needed.

Skills

Excel

Outlook

Word

Data entry

Time management

Attention to detail

Organizational skills

Education

High school diploma or equivalent

Associate degree in Accounting, Finance, Business Administration or related field

Tools

FileCloud

Job description

Temporary Accounting & Administrative Assistant Pay: $25.00/hour Job Type: Temporary, Full-Time Location: Downtown Honolulu, HI Parking: provided Duration: November through May-MUST be able to commit to the full duration of the assignment. Hours: Flexible start/end times: 7:00 AM - 4:00 PM 7:30 AM - 4:30 PM 8:00 AM - 5:00 PM

Position Overview Bishop & Company is seeking a detail-oriented and organized Temporary Accounting & Administrative Assistant to support both the Accounting and Closing Departments for a reputable building company in Honolulu.This role assists with accounts payable processing, data entry, invoice review, document management, contract auditing, and general administrative support. This is an excellent opportunity for someone who enjoys working with numbers, maintaining organized records, and supporting multiple departments in a fast-paced professional environment.

Essential Duties & Responsibilities

• Accounts Payable Support Process and enter utility invoices into the accounting system.
• Process and enter vendor invoices accurately and timely.
• Review invoices for accuracy, completeness, and proper documentation.
• Data Entry & Records Management Enter Cost-to-Complete (CTC) data into company systems. Upload sales journals and accounting documents to FileCloud. Maintain organized electronic and physical filing systems. Ensure accurate recordkeeping and document retention.
• Administrative Support Prepare and distribute check envelopes. Assist with contract file audits and electronic filing. Provide support on accounting and administrative projects as assigned. Assist various departments with administrative tasks as needed.

Qualifications

Education & Experience High school diploma or equivalent required. Associate degree in Accounting, Finance, Business Administration, or a related field preferred. At least 1 year of accounting, accounts payable, bookkeeping, payroll, or administrative experience preferred.

Knowledge, Skills & Abilities Strong attention to detail and accuracy. Ability to maintain confidentiality of sensitive financial information. Proficiency in Microsoft Excel, Outlook, Word, and other Microsoft Office applications. Excellent organizational and time-management skills. Ability to prioritize multiple tasks and meet deadlines. Experience with accounting software and document management systems is a plus.

Physical Requirements

Ability to sit for extended periods while working on a computer. Ability to occasionally lift and move files or boxes weighing up to 20 pounds.

Additional Information

This temporary position may evolve into additional responsibilities based on departmental needs and individual performance.

Important: No relocation assistance available. In-state applicants only. Must be available to interview immediately.

About Bishop & Company

Bishop & Company provides recruiting and placement services for client companies and career opportunities for job seekers throughout Hawaii. We never charge fees to candidates, and our client services are 100% guaranteed.

Equal Opportunity Employer - Disability and Veteran