Accounting / Administrative Assistant

Activ8 Recruitment & Solutions; Charlotte (NC); On-site; USD 40,000 - 55,000; Full time

Job summary

Activ8 Recruitment & Solutions in Charlotte, NC is seeking an Accounting / Administrative Assistant for a full-time, direct-hire role. You will provide general accounting support, assist with monthly project reports, and help manage Accounts Payable and Receivable, while performing essential administrative duties.

Responsibilities include document preparation and distribution, filing, data maintenance, vendor negotiations for best prices, and supporting the General Manager and Project Managers.

Qualifications

• Bachelor’s degree or equivalent; 2–4 years related experience.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Strong English communication skills (reading/writing/speaking).
• Japanese language is a huge plus.

Responsibilities

• Provide general accounting support including AP/AR and project reporting.
• Support monthly project reports using cost percentage basis with QuickBooks and Excel.
• Prepare and distribute documents, file accurately, and manage data; coordinate office tasks.
• Assist General Manager and Project Managers with administrative functions.
• Arrange travel and translation support for Japanese visitors; research local services.

Skills

Strong English communication

Strong Math

Analytical thinking

Japanese language is a huge plus

Education

Bachelor’s degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Job description

An Industrial Construction General Contractor is currently looking for an Accounting / Administrative Assistant candidate in Charlotte, NC. This is full-time / Direct-Hire position.

Primary Job Functions

a) Provides General Accounting Support;

By supporting the preparation of monthly reports for all ongoing projects based on work in progress cost percentage basis by means of QuickBooks and excel; and by supporting the management of Accounts Payable and Accounts Receivable

By writing and distributing documents and other correspondence (to contractors, vendors, internally, etc); by distributing mail and faxes when necessary; by accurately filing and maintaining documents; by maintaining and modifying data; by making copies; by ordering and maintaining office supplies and equipment; by researching, communicating, and negotiating with vendors for best prices; by planning office activities and events; by providing administrative support to General Manager and Project Managers as necessary; and by assisting Management on other administrative functions as requested

c) Support Management and Japanese Visitors with Various Arrangements;

By providing translation support; by coordinating travel arrangements (hotel, rental car and flight reservations, etc); by researching and negotiating various travel related services (i.e. corporate rates for hotels, insurance for cars, etc); by arranging for apartments, car leases, etc for longer term visitors; by advising visitors on various local issues and problems; and by recommending local places to visitors for business and personal needs

Secondary Job Functions

a) Manages Time and Resources:

By using tools provided by the Company (phone, fax email) in order to maximize productivity and to accomplish tasks on time

b) Keeps Management Informed:

By participating in meetings; and by reporting problems to Management verbally or in writing to avoid confusion and further problems

c) Complies with Federal, State and Local Requirements:

By studying existing and new regulations; by adhering to requirements; and by filing reports

d) Maintains Professional and Technical Knowledge:

By attaining job-related certification; by keeping up on industry trends; and by applying that knowledge to the job

Common Job Functions

a) Contributes to the Team Effort:

By being flexible in work assignments even when crossing core functional lines within the Company; by covering for other staff as needed; and by accomplishing tasks when requested by Management

b) Acts on Constructive Feedback;

By being open to feedback from peers, Supervisors, and customers; and by using the feedback to improve performance

c) Improves Processes;

By examining departmental work processes, research procedures, administrative procedures, etc; and by recommending changes where appropriate

d) Upholds Word Standards;

By maintaining professional conduct and appearance; by realizing one’s own limitations and seeking assistance when needed; and by using established communication channels

Accounting / Administrative Job Requirements:

• Bachelor’s degree or equivalent from four-year college or university; and two to four years

related experience and/or training; or equivalent combination and experience

• Proficient in Microsoft Word, Excel, and PowerPoint
• Strong communication skills in English (Reading / Writing / Speaking)
• Strong Math and analyzation skills
• Japanese language is a huge plus
• While performing the duties of this job, the staff member is regularly required to sit and walk and hear; this staff member is occasionally required to stand, walk, use hands to pickup, handle or feel, and reach with hands and arms
• This staff member must occasionally lift and/or move up to 10 pounds