Accounting and Administrative Assistant

Actus Consulting Group; Charlotte (NC); On-site; USD 33,000 - 34,000; Full time

Benefits offered by this job

Medical and dental coverage beginning

401(k) plan

Vacation and sick leave

Job summary

Actus Consulting Group in Charlotte, NC seeks an Accounting and Administrative Assistant to support project reporting, accounting activities, and general office administration.

The successful candidate will work with management and project teams to maintain accurate records, coordinate daily administrative duties, and provide translation support when needed. This on-site role offers regular hours and growth opportunities within a Japanese-owned industrial construction environment.

Qualifications

• Bachelor’s degree and 2–4 years of related experience.
• Ability to read and interpret business documents and communicate effectively in English.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to prepare reports and perform business calculations accurately.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and work collaboratively.
• On-site work in Charlotte, NC.
• Must be authorized to work in the United States without employer sponsorship now or in the future.

Responsibilities

• Assist with monthly project reports, including work-in-progress and percentage-of-completion calculations, using QuickBooks and Excel.
• Support accounts payable and accounts receivable activities.
• Prepare and distribute business documents and correspondence.
• Maintain accurate files, records, and administrative data.
• Order and manage office supplies and equipment.
• Research vendors, compare pricing, and coordinate service arrangements.
• Support the General Manager and Project Managers with administrative and sales-related tasks.
• Coordinate office activities, meetings, and events.
• Assist with travel arrangements, accommodations, and other logistical needs for management and visitors.
• Provide Japanese-English translation support when language skills permit.
• Communicate progress and issues to management and recommend process improvements.
• Provide backup support to colleagues as needed.

Skills

MS Word

Excel

Outlook

PowerPoint

English language

Multi-tasking

Education

Bachelor’s degree

Tools

QuickBooks

Job description

Accounting and Administrative Assistant

Company Overview: An established Japanese-owned industrial construction company providing plant construction, equipment procurement, and installation services is seeking an Accounting and Administrative Assistant in Charlotte, NC.

• Location: Charlotte, NC
• Employment Type: Full-time, Non-Exempt
• Compensation: $24.00–$25.50 per hour
• Schedule: Monday–Friday, 8:30 a.m.–5:30 p.m., with a one-hour lunch break
• Work Arrangement: On-site

Position Summary

This position supports accounting activities, project reporting, and general office administration. The successful candidate will work with management and project teams to maintain accurate records and coordinate daily administrative needs.

Responsibilities

• Assist with monthly project reports, including work-in-progress and percentage-of-completion calculations, using QuickBooks and Excel.
• Support accounts payable and accounts receivable activities.
• Prepare and distribute business documents and correspondence.
• Maintain accurate files, records, and administrative data.
• Order and manage office supplies and equipment.
• Research vendors, compare pricing, and coordinate service arrangements.
• Support the General Manager and Project Managers with administrative and sales-related tasks.
• Coordinate office activities, meetings, and events.
• Assist with travel arrangements, accommodations, and other logistical needs for management and visitors.
• Provide Japanese-English translation support when language skills permit.
• Communicate progress and issues to management and recommend process improvements.
• Provide backup support to colleagues as needed.

Required Qualifications

• Bachelor's degree with two to four years of related experience and/or training, or an equivalent combination of education and experience.
• Ability to read and interpret business documents and communicate effectively in English.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to prepare reports and perform business calculations accurately.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and work collaboratively.
• Availability to work on-site in Charlotte, NC.
• Must be authorized to work in the United States without employer sponsorship now or in the future.

Preferred Qualifications

• Accounting experience, particularly in the construction industry.
• Degree in accounting.
• Japanese-English bilingual skills. Japanese proficiency is helpful but not required.

Benefits：

• Medical and dental coverage beginning on the first day of employment.
• 401(k) plan.
• Vacation and sick leave.
• Additional benefits as provided under the company's benefits package.

Work Environment：

This is an on-site position, rather than a hybrid or remote role. Occasional business travel and work beyond normal business hours may be required. Duties may involve lifting or moving items weighing up to 10 pounds.