Accountant Assistant

NORTHEASTERN SUPPLY INC; Baltimore (MD); Remote; USD 50,000 - 59,000; Full time

Benefits offered by this job

Medical, Dental & Vision

Short & Long-Term Disability

Life Insurance

401(k) with Company Match

FSA

Job summary

NORTHESTER SUPPLY INC is seeking an Accountant Assistant for a full-time, home office role supported by the Finance department in Golden Ring, MD. The position focuses on fleet-related accounting, month-end close, and cross-departmental support for AP/AR and card administration.

The role requires an Associate's degree with 3+ years of experience, strong problem-solving and communication skills, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• Associate's degree or equivalent work experience.
• 3+ years' experience in a similar role.
• Strong problem-solving skills.
• Excellent written and oral communication skills.
• Ability to organize and manage multiple priorities.
• Intermediate Excel skills.

Responsibilities

• Fleet & vehicle administration, including fuel card program management and driver assignments.
• Support month-end and year-end close procedures and liaise with AP/AR.
• Cross-train with AP Specialist and Credit Specialist to cover vacations.
• Corporate Card & Financial Data Management: monitor spending, manage card expenses, and reconcile statements.
• Enter payroll and other data into the ERP system; initiate transfers as needed.
• Provide administrative support and manage special projects.

Skills

Problem solving

Communication

Time management

Education

Associate's degree in Business/Accounting/Economics

Tools

Excel

Job description

Accountant AssistantFull-Time | Home Office – Golden Ring, MD$50,000 – $58,500 / yrAnnual Pay RangeReports To:ControllerDEPARTMENTFinanceEXPERIENCE3+ Years PreferredBENEFITS ELIGIBLE AFTER45 Days of EmploymentROLE OVERVIEWThe Accountant Assistant supports the Finance Department by maintaining accurate financial records, managing fleet-related accounting functions, and assisting with month-end and year-end close. This role provides cross-departmental support to Accounts Payable, Accounts Receivable, and Corporate Card administration, requiring strong attention to detail and the ability to manage multiple responsibilities in a fast-paced environment.CORE RESPONSIBILITIESFleet & Vehicle AdministrationMaintain the fuel card program, including monthly billing review, discrepancy notation, and manager approval of cardholder usageAdd and delete fuel cards, assign fuel card PINs to employees, and assist employees with point-of-sale issuesUpdate the fleet report for driver's insurance, ensuring the spreadsheet stays current and audit-compliantMaintain vehicle files for expiring registrations and emissions; maintain, update, and reconcile the EZ Pass databaseMonitor speed violations, prepare annual reporting, and book fixed asset acquisitions and disposalsAccounting Operations & Month-End SupportComplete bank and post office runs multiple times per weekAssist with month-end and year-end closing proceduresLiaise with Accounts Payable and Accounts Receivable; assist with internal audits by preparing documentation and fact-checking financial dataCross-train with Accounts Payable Specialist and Credit Specialist positions to cover vacations or extended absencesVoid checks and defund credit cards for the AP Department as necessary; track AP credit memos and balance the AR GL 1140Corporate Card & Financial Data ManagementMonitor spending and approve corporate card expenses; order and cancel cards as requested by managementReconcile and pay the corporate credit card and Payables credit card statementsEnter payroll, month-end spreadsheets, rebates, and other data into the ERP systemInitiate bank transfers and wiresAdministrative Support & Special ProjectsFulfill branch requests for supplies as needed, such as credit card tape and deposit slipsManage special projects initiated by management, including digital migration and purging physical records past their storage lifeAssist the Controller and Assistant Controller with additional tasks as neededOther duties as assignedQUALIFICATIONSAssociate's degree in Business, Accounting, Economics, or equivalent work experience3+ years' experience in a similar roleStrong problem-solving skillsExcellent written and oral communication skillsAbility to organize and manage multiple prioritiesIntermediate Excel skillsValid driver's license requiredBENEFITSEligible to enroll on the 1st of the month following 45 days of employment:Medical, Dental & VisionShort & Long-Term DisabilityLife InsuranceFlexible Spending Account (FSA)TelehealthGym Reimbursement401(k) with Company MatchFree Surgery & Imaging Program*Free Medications*Delta Perks — Local DiscountsDiscount HubCoverage available for families* Free Surgery & Imaging and Free Medications programs are subject to eligibility and program terms.Additional duties may be assigned as needed. We are an equal opportunity employer.