Accountant Assistant

Northeastern Supply, Inc.; Rosedale (MD); On-site; USD 50,000 - 59,000; Full time

Benefits offered by this job

Medical, Dental & Vision

Short & Long-Term Disability

Life Insurance

401(k) with Company Match

Telehealth

Gym Reimbursement

Free Surgery & Imaging Program*

Free Medications*

Delta Perks — Local Discounts

Discount Hub

Family coverage

Job summary

Northeastern Supply, Inc. in Golden Ring, MD is seeking an Accountant Assistant to support the Finance Department by maintaining accurate financial records and handling fleet-related accounting functions.

The role covers accounts payable, accounts receivable, corporate card administration, and month-end close, requiring strong attention to detail and the ability to manage multiple responsibilities in a fast-paced environment.

Qualifications

• Associate's degree in Business, Accounting, Economics, or equivalent work experience.
• 3+ years' experience in a similar role.
• Strong problem-solving skills.
• Excellent written and oral communication skills.
• Ability to organize and manage multiple priorities.
• Intermediate Excel skills.
• Valid driver's license required.

Responsibilities

• Maintain the fuel card program, review monthly billing, and approve usage.
• Add and delete fuel cards, assign fuel card PINs to employees, and assist employees with point-of-sale issues.
• Update the fleet report for driver's insurance, keeping the spreadsheet current and audit-compliant.
• Maintain vehicle files for expiring registrations and emissions; update and reconcile the EZ Pass database.
• Monitor speed violations, prepare annual reporting, and book fixed asset acquisitions and disposals.
• Complete bank and post office runs multiple times per week; assist with month-end and year-end closing procedures.
• Liaise with Accounts Payable and Accounts Receivable; assist with internal audits by preparing documentation.
• Cross-train with AP Specialist and Credit Specialist positions to cover vacations or extended absences.
• Void checks and defund credit cards for the AP Department as necessary; track AP credit memos and balance the AR GL 1140.
• Monitor spending and approve corporate card expenses; order and cancel cards as requested by management.
• Reconcile and pay the corporate credit card and Payables credit card statements.
• Enter payroll, month-end spreadsheets, rebates, and other data into the ERP system.
• Initiate bank transfers and wires.
• Fulfill branch requests for supplies as needed, such as credit card tape and deposit slips.
• Manage special projects initiated by management, including digital migration and purging physical records past their storage life.
• Assist the Controller and Assistant Controller with additional tasks as needed.
• Other duties as assigned.

Skills

Excel

Problem-solving

Communication

Multi-tasking

Education

Associate's degree in Business, Accounting, Economics, or equivalent

Tools

ERP system

Job description

Description

Accountant Assistant

Full-Time | Home Office – Golden Ring, MD

$50,000 – $58,500 / yr

Annual Pay Range

Reports To

Controller

DEPARTMENT

Finance

Experience

3+ Years Preferred

Benefits Eligible After

45 Days of Employment

Role Overview

The Accountant Assistant supports the Finance Department by maintaining accurate financial records, managing fleet-related accounting functions, and assisting with month-end and year-end close. This role provides cross-departmental support to Accounts Payable, Accounts Receivable, and Corporate Card administration, requiring strong attention to detail and the ability to manage multiple responsibilities in a fast-paced environment.

Core Responsibilities

Fleet & Vehicle Administration

• Maintain the fuel card program, including monthly billing review, discrepancy notation, and manager approval of cardholder usage
• Add and delete fuel cards, assign fuel card PINs to employees, and assist employees with point-of-sale issues
• Update the fleet report for driver's insurance, ensuring the spreadsheet stays current and audit-compliant
• Maintain vehicle files for expiring registrations and emissions; maintain, update, and reconcile the EZ Pass database
• Monitor speed violations, prepare annual reporting, and book fixed asset acquisitions and disposals

Accounting Operations & Month-End Support

• Complete bank and post office runs multiple times per week
• Assist with month-end and year-end closing procedures
• Liaise with Accounts Payable and Accounts Receivable; assist with internal audits by preparing documentation and fact-checking financial data
• Cross-train with Accounts Payable Specialist and Credit Specialist positions to cover vacations or extended absences
• Void checks and defund credit cards for the AP Department as necessary; track AP credit memos and balance the AR GL 1140

Corporate Card & Financial Data Management

• Monitor spending and approve corporate card expenses; order and cancel cards as requested by management
• Reconcile and pay the corporate credit card and Payables credit card statements
• Enter payroll, month-end spreadsheets, rebates, and other data into the ERP system
• Initiate bank transfers and wires

Administrative Support & Special Projects

• Fulfill branch requests for supplies as needed, such as credit card tape and deposit slips
• Manage special projects initiated by management, including digital migration and purging physical records past their storage life
• Assist the Controller and Assistant Controller with additional tasks as needed
• Other duties as assigned

Qualifications

• Associate's degree in Business, Accounting, Economics, or equivalent work experience
• 3+ years' experience in a similar role
• Strong problem-solving skills
• Excellent written and oral communication skills
• Ability to organize and manage multiple priorities
• Intermediate Excel skills
• Valid driver's license required

Benefits

• Medical, Dental & Vision
• Short & Long-Term Disability
• Life Insurance
• Flexible Spending Account (FSA)
• Telehealth
• Gym Reimbursement
• 401(k) with Company Match
• Free Surgery & Imaging Program*
• Free Medications*
• Delta Perks — Local Discounts
• Discount Hub
• Coverage available for families
• Free Surgery & Imaging and Free Medications programs are subject to eligibility and program terms.

Additional duties may be assigned as needed. We are an equal opportunity employer.