Account Receivables Clerk

Baily International of Atlanta; Duluth (GA); On-site; USD 25,000 - 39,000; Part time

Job summary

Baily International of Atlanta in Duluth, GA seeks a Part-Time Accounts Receivable Clerk to support our accounting team with high-volume data entry, posting receipts, and invoice processing.

You will verify deliveries, reconcile billings, communicate with logistics and wholesale clients, and assist with month-end close. Part-time onsite role requiring attention to detail and dependable schedule.

Qualifications

• 1–2 years in Accounts Receivable or high-volume data-entry accounting.
• Food service, grocery, or wholesale distribution experience preferred.
• Proficient with Excel and basic formulas.
• Onsite, part-time schedule at our Duluth HQ.

Responsibilities

• Post daily cash receipts and payments to customer accounts.
• Process and distribute daily/weekly customer invoices for deliveries.
• Investigate and reconcile billing discrepancies, including shortages or credits.
• Follow up on past-due accounts via phone and email to maintain low aging.
• Reconcile customer statements and ensure aged trial balance accuracy.
• Assist Accounting Supervisor with data entry, filing, and month-end close preparation.

Skills

Attention to detail

Data entry speed

Clear communication

Excel skills

Accounts Receivable

Tools

ERP software

Accounting software

Job description

Position Overview

The Part-Time Accounts Receivable Clerk will support our accounting department by ensuring the timely and accurate processing, posting, and reconciliation of customer invoices and payments. You will experience high-volume data entry, verifying delivery receipts against billings, and maintaining excellent communication with our logistics team and wholesale clients.

Key Responsibilities

• Payment Application: Post daily cash receipts, checks, and ACH/wire payments accurately to customer accounts.
• Invoice Verification: Process, generate, and distribute daily/weekly customer invoices for deliveries.
• Shortage & Credit Processing: Review, investigate, and reconcile billing discrepancies, including short-shipments, product returns, or freight-related credit requests.
• Collections & Communication: Maintain low aging thresholds by conducting polite, professional follow-up calls and emails on past-due customer accounts.
• Account Reconciliation: Reconcile customer statements regularly and ensure the aged trial balance aligns perfectly.
• Clerical Support: Assist the Accounting Supervisor with data entry, digital filing, and preparation for weekly or monthly financial close procedures.

Qualifications & Experience

• Experience: Minimum of 1–2 years of experience in Accounts Receivable, bookkeeping, or a high-volume data-entry accounting role. Food service, grocery, or wholesale distribution industry experience is highly preferred.
• Software Skills: Proficiency in standard accounting software suites and enterprise resource systems. Strong working knowledge of Microsoft Excel (sorting, basic formulas, data entry) is required.
• Skills: Incredible attention to detail, exceptional data entry speed/accuracy, and clear communication skills for resolving client payment discrepancies.
• Reliability: Ability to maintain a consistent weekly part-time schedule onsite at our Duluth headquarters.

Baily International of Atlanta is a Drug Free Workplace