Account Receivable

Chaparral Company; Waco (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Chaparral Company in Waco, TX seeks an Accounts Receivable/Financial Administrator to support contract administration and project accounting. You will review contracts, enter details in Vista by Viewpoint, manage orders, and track changes across multiple projects.

Responsibilities include maintaining AR, processing invoices and payments, generating reports, and assisting audits. Notary license preferred; confidentiality is essential.

Qualifications

• 1+ year of experience in the construction industry or similar field.
• 1+ year of experience in accounts receivable or financial administration.
• Proficiency in Vista by Viewpoint, Microsoft Excel, and Microsoft Office Suite.
• Knowledge of certified payroll processes is highly preferred.
• Strong data accuracy, confidentiality, and organizational skills.
• Notary license to support project documentation needs.

Responsibilities

• Review project contracts for accuracy and compliance.
• Set up contracts in Vista and ensure all project details are entered.
• Maintain project orders and track updates or changes.
• Code retainage fees, billing, and project changes in Vista.
• Assist with audit processes from opening to closing.
• Support preparation of Schedule of Values (SOV), waivers, and lien releases.
• Manage accounts receivable, ensuring timely collection and application of payments.
• Send monthly statements and apply checks to respective projects.
• Generate reports and assist with certified payroll requirements.
• Work with Vista by Viewpoint, Excel, Microsoft Office and other tools to maintain data accuracy.
• Maintain confidentiality of all financial and project information.
• Obtain or hold a notary license to support project documentation needs.

Skills

Accounts receivable

Financial administration

Detail orientation

Tools

Vista by Viewpoint

Microsoft Excel

Microsoft Office

Job description

• Review project contracts for accuracy and compliance.
• Set up contracts in Vista and ensure all project details are correctly entered.
• Maintain project orders and track updates or changes.
• Code retainage fees, billing, and project changes accurately within Vista.
• Assist with audit processes, including managing projects from opening to closing phases.
• Support the preparation of Schedule of Values (SOV), waivers, and lien releases.
• Manage accounts receivables, ensuring timely collection and application of payments.
• Send monthly statements and apply checks to respective projects.
• Generate reports and assist with certified payroll requirements.
• Work with Vista by Viewpoint, Excel, Microsoft Office, and other tools to maintain data accuracy and efficiency.
• Maintain strict confidentiality of all financial and project-related information.
• Obtain or hold a notary license to support project documentation needs.
• 1+ year of experience in the construction industry or similar field.
• 1+ years of experience in accounts receivable or financial administration.
• Proficiency in Vista by Viewpoint, Microsoft Excel, and Microsoft Office Suite.
• Knowledge of certified payroll processes is highly preferred.
• Quick learner with the ability to adapt to new systems and processes.
• Detail-oriented and highly organized, with strong problem-solving skills.
• Ability to maintain a high level of confidentiality.