Accounts Payable Clerk

RemX | The Workforce Experts; Houston (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A staffing agency in Houston is looking for an Accounts Payable Specialist to manage vendor payments and reconcile accounts. The ideal candidate will have 1–3 years of experience in accounts payable, preferably within the construction industry, along with a degree in Accounting or Finance. Responsibilities include processing invoices, ensuring compliance with contracts, and collaborating with project teams to resolve discrepancies. Proficiency in accounting software such as QuickBooks or Sage 300 is essential, along with strong attention to detail and organizational skills.

Qualifications

• 1–3 years of accounts payable experience, preferably in construction or related industries.
• Experience handling subcontractor payments and lien waivers.
• Understanding of AIA billing, retainage, and contract compliance.

Responsibilities

• Process and review vendor, subcontractor, and supplier invoices for accuracy.
• Ensure proper approval of invoices and timely payments.
• Reconcile accounts payable sub-ledger and vendor statements.
• Track and manage construction project costs.
• Prepare and process weekly, bi-weekly, or monthly payments.
• Assist with month-end close, including accruals.
• Collaborate with project managers to resolve payment issues.
• Maintain detailed records for audits.

Skills

Attention to detail

Organizational skills

Communication skills

Accounting software proficiency

Construction accounting knowledge

Education

Associate’s or Bachelor’s degree in Accounting, Finance, or related field

Tools

QuickBooks

Sage 300

Viewpoint

Procore

Microsoft Excel

Job description

• Process and review vendor, subcontractor, and supplier invoices for accuracy and compliance with contracts and company policies.
• Ensure proper approval of invoices and timely payments to subcontractors and vendors.
• Reconcile accounts payable sub-ledger and vendor statements.
• Track and manage construction project costs and allocate expenses to the correct project codes.
• Prepare and process weekly, bi-weekly, or monthly payments (checks, ACH, wire transfers) for construction vendors and subcontractors.
• Assist with month-end close, including accruals and project cost reporting.
• Collaborate with project managers and procurement teams to resolve invoice discrepancies or payment issues.
• Maintain detailed records for audits and reporting requirements.
• Support process improvements to optimize AP workflows for construction projects.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 1–3 years of accounts payable experience, preferably in construction or related industries.
• Knowledge of construction accounting principles (job costing, project-based accounting) a plus.
• Proficiency with accounting software (e.g., QuickBooks, Sage 300, Viewpoint, Procore, or similar) and Microsoft Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and communication skills.
• Ability to work in a fast-paced, deadline-driven environment.

Preferred Skills

• Experience handling subcontractor payments and lien waivers.
• Understanding of AIA billing, retainage, and contract compliance.